Administrative Support jobs

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Administrative Assistant - remote
We are seeking an internal remote administrative assistant to join our team! You will perform clerical and administrative functions in order to drive company success Key responsibilities: 1. Draft correspondences and other formal documents 2. Plan and schedule appointments and online events 3. Greet and assist guests via chat 4. Answer inbound telephone calls 5. Develop and implement organized filing systems 6. Perform all other office tasks Who can apply 1. Previous experience in office administration or other related fields 2. Ability to prioritize and multitask 3. Excellent written and verbal communication skills 4. Strong attention to detail 5. ​Strong organizational skills About us: WONO is a direct, online, P2P platform, designed exclusively for the exchange of property and services between individuals. Within one ecosystem, users on the platform can exchange work opportunities, and physical assets, without the need to withdraw funds from other systems, or process through exterior sources. In other words, WONO combines the fast, and easy online functions of sites like Airbnb, Turo, and Upwork, in a way that utilizes its technology to become an active participant in the rapidly growing, economic marketplace of sharing and exchanging services. Basically, an Amazon marketplace for rentals and jobs. Salary: Compensation will be distributed on a by-weekly basis Coordination: Applicants will be coordinating with the team based out of Boston,Massachusetts USA. Work Timings: Wono functions on Eastern Timezone but for this position, the candidate will be able to work remotely and work in current timezone. Other: This position is a contract position and after 3months will convert to a full time position with benefits.
Business, Accounting, Human Resources & Legal
Administrative Support
Customer Experience
Remote
30 $
/ hour
2 days ago
Virtual Office Manager
Wono is looking to hire a Virtual Office Manager to be responsible for the general operation of our virtual office. Duties will involve , answering incoming phone calls, purchasing office supplies via internet , booking meetings and organizing calendar for C-level and ensure maximum productivity. You will also be required to create presentations and produce management-level reports. Office Manager Responsibilities: -Answering incoming phone calls and delivering world-class service to our customers. -Coordinating appointments and meetings and managing staff calendars and schedules. -Coordinating domestic and international travel, including flight, hotel, and car rental reservations for our C-level -Purchasing office supplies and equipment online -Producing reports, composing correspondence, and drafting new contracts. -Creating presentations and other management-level reports. Office Manager Requirements: 2+ years of experience in office administration Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law
Business, Accounting, Human Resources & Legal
Accounting
Account Management
Legal
Administrative Support
Remote
20 $
/ hour
24 days ago
Entry level Account Executive
United States, San Marino
Charlotte Marketing Consultants a business sales & consulting firm based in Charlotte, has recently made plans to expand its team on a local level due to budget expansion. Due to increased client demand, we will be opening new offices within the next 12 months. Our clients continue to trust their brand with us knowing that we will represent them with integrity and provide constant results. Charlotte Marketing Consultants is looking to fill Account Exec sales / customer service positions. Candidates must possess integrity, character and exemplary ambition for success. The sales & customer service position is considered an entry level marketing & sales position meaning thorough training is provided. We have a strict promote only from within policy which provides sales & customer service specialists with ample room for advancement and experience in marketing, advertising, and sales. This position offers a compensation structure where pay is based upon individual performance. This is an entry level position that will train into management. Responsibilities Include: Manage marketing for small to medium accounts Providing sales and marketing face to face Customer relationship building New customer acquisition Consult priority customers Client branding- marketing Territory management Account updates Contract overview Customer Service Benefits include: Rapid advancement opportunity Paid Training Opportunities to take part in our philanthropic events Work in an exciting and friendly environment Travel opportunities (optional) Relocation options (optional) Philanthropic Event involvement Ideal Qualifications include: Bachelor’s degree or relevant work experience. Leadership experience (professional, athletic or fraternity leadership considered) Competitive and proactive attitude Confident demeanor. Strong student mentality About Charlotte Marketing Consultants, Inc.: Charlotte Marketing Consultants, is a privately owned direct sales and marketing company located in Charlotte, NC. We are the outsourced sales and marketing solution for companies who have traditionally used print and indirect forms of marketing to reach their customers. Charlotte Marketing Consultants creates lucrative partnerships through a personal commitment to profitability for our clients and employees. Our client portfolio entails a list of Fortune 100 companies that want us to deliver the personalities, handshakes and faces they desperately need to acquire a high volume of new, profitable customers. We are dedicated to developing individuals both personally and professionally into leaders through teamwork and fundamental management training techniques. We promote team success, as well as individual achievements in a consistently high energy, positive atmosphere.
Business, Accounting, Human Resources & Legal
Account Receivables Management
Administrative Support
Bookkeeping
Data Analysis
Payroll
Freelance
45 $
/ hour
3 months ago
Payroll Clerk/Bookkeeper Work form Home Job (REMOTE POSITION AVAILABLE)
We are looking for a qualified Payroll Clerk to assist in all activities regarding the management of employee compensation in the company. You will undertake a variety of tasks such as entering payroll information, calculating wages and making payments. An excellent payroll clerk has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good maths skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities. The goal is to carry out all payroll procedures with speed and accuracy. Responsibilities Manage compensation packages using payroll software Collect and verify timekeeping information for all employees Calculate pay according to hours worked incorporating leaves and overtime Calculate bonuses and commissions when appropriate Manage and calculate taxes and deductions Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system Issues statements and invoices and maintain records Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc. Calculate unemployment and severance payments Deal with complaints and questions regarding payroll from employees and upper management Investigate and resolve any discrepancies in payroll Prepare and submit reports with payroll information to supervisor Requirements Proven experience as payroll clerk or payroll manager Familiarity with general accounting principles Experience in data collection, entry and reporting with great attention to detail and confidentiality Solid knowledge of relevant legislation, policies and regulations Computer savvy with working knowledge of relevant software (e.g. Payforce) Exquisite math and numerical skills Outstanding organizational and time management skills Excellent communication abilities with aptitude in problem-solving High school diploma or equivalent; BSc/BA in accounting/business administration is a plus Bookkeeper Available We are looking for a skilled Bookkeeper to maintain our financial records, including purchases, sales, receipts and payments. Bookkeeper job duties include working closely with our Accounting team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices and tax payments. Our ideal candidate holds a Finance degree (preferably followed by accounting CPE courses) and is familiar with accounting software packages, like FreshBooks, Kashoo and KashFlow. Ultimately, the Bookkeeper’s responsibilities are to accurately record all day-to-day financial transactions of our company. Responsibilities Record day to day financial transactions and complete the posting process Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger Bring the books to the trial balance stage Perform partial checks of the posting process Complete tax forms Enter data, maintain records and create reports and financial statements Process accounts receivable/payable and handle payroll in a timely manner Requirements Proven bookkeeping experience Solid understanding of basic bookkeeping and accounting payable/receivable principles Proven ability to calculate, post and manage accounting figures and financial records Data entry skills along with a knack for numbers Hands-on experience with spreadsheets and proprietary software Proficiency in English and in MS Office Customer service orientation and negotiation skills High degree of accuracy and attention to detail BS degree in Finance, Accounting or Business Administration
Business, Accounting, Human Resources & Legal
Account Payables Management
Account Receivables Management
Administrative Support
Bookkeeping
Payroll
Remote
40 $
/ hour
3 months ago
Accounting Clerk/Payroll Clerk Work form Home Job (REMOTE POSITION AVAILABLE)
We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs (e.g. SAP) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers. Ultimately, a successful Accounting Clerk will ensure that the company’s daily accounting functions run accurately and effectively. Responsibilities Provide accounting and clerical support to the accounting department Type accurately, prepare and maintain accounting documents and records Prepare bank deposits, general ledger postings and statements Reconcile accounts in a timely manner Daily enter key data of financial transactions in database Provide assistance and support to company personnel Research, track and restore accounting or documentation problems and discrepancies Inform management and compile reports/summaries on activity areas Function in accordance with established standards, procedures and applicable laws Constantly update job knowledge Requirements Proven accounting experience, preferably as an Accounts Receivable Clerk or Accounts Payable Clerk Familiarity with bookkeeping and basic accounting procedures Competency in MS Office, databases and accounting software Hands-on experience with spreadsheets and financial reports Accuracy and attention to detail Aptitude for numbers Ability to perform filing and record keeping tasks Data entry and word processing skills Well organized High school degree Associate’s degree or relevant certification is a plus PAYROLL CLERK We are looking for a qualified Payroll Clerk to assist in all activities regarding the management of employee compensation in the company. You will undertake a variety of tasks such as entering payroll information, calculating wages and making payments. An excellent payroll clerk has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good maths skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities. The goal is to carry out all payroll procedures with speed and accuracy. Responsibilities Manage compensation packages using payroll software Collect and verify timekeeping information for all employees Calculate pay according to hours worked incorporating leaves and overtime Calculate bonuses and commissions when appropriate Manage and calculate taxes and deductions Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system Issues statements and invoices and maintain records Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc. Calculate unemployment and severance payments Deal with complaints and questions regarding payroll from employees and upper management Investigate and resolve any discrepancies in payroll Prepare and submit reports with payroll information to supervisor Requirements Proven experience as payroll clerk or payroll manager Familiarity with general accounting principles Experience in data collection, entry and reporting with great attention to detail and confidentiality Solid knowledge of relevant legislation, policies and regulations Computer savvy with working knowledge of relevant software (e.g. Payforce) Exquisite math and numerical skills Outstanding organizational and time management skills Excellent communication abilities with aptitude in problem-solving High school diploma or equivalent; BSc/BA in accounting/business administration is a plus
Business, Accounting, Human Resources & Legal
Account Payables Management
Account Receivables Management
Administrative Support
Bookkeeping
Payroll
Remote
35 $
/ hour
3 months ago
Credit Analyst - remote
We are looking for a Credit Analyst. You will manage a portfolio of clients and report to the Head of Credit. Your responsibilities will include evaluating the financial status of potential customers, monitoring existing clients, performing risk assessments, writing detailed reports, and making informed decisions while extending credit. To excel in this role, you must have experience working in Finance, Accounting, or a related field. You should demonstrate sound judgment, strong analytical skills, and negotiation skills. A background in the financial industry is advantageous. Responsibilities: • Analyze and assess the financial statements and credit history of existing and potential clients. • Review credit applications and perform credit checks. • Structure deals and perform risk assessments. • Ability to make informed decisions backed by sound assessment. • Consult and negotiate with clients regarding financial transactions, payment terms, and credit limits. • Ability to handle multiple projects and submit applications on time. • Understanding of business, economic, and industry risk. • Financial forecasting. • Keep abreast of financial news and trends. • Practice due diligence. Requirements: • Bachelor's Degree in Finance, Accounting, or related field. • Strong communication skills (written and verbal). • Excellent organizational, analytical, and time-management skills. • Ability to prioritize tasks. • Proficient in Microsoft Office. • Advanced Excel skills. • Ethical behavior.
Business, Accounting, Human Resources & Legal
Account Management
Account Payables Management
Accounting
Administrative Support
Remote
45 $
/ hour
4 months ago
Analytic Consultant
United States, Washington
ASR Analytics is looking for an Analytic Consultant to join our growing and dynamic team supporting Federal Government clients in the Washington, DC area. Analytic Consultants work with clients and colleagues to solve business problems using both quantitative methods (e.g., data engineering, machine learning) and qualitative methods (e.g., business process analysis, management consulting). * Deliver work products throughout the project lifecycle, consistently meeting or exceeding client expectations. * Leverage established tools, assets, or techniques in support of project and product delivery. * Proactively communicate with project leadership if a different mix of skills or resources is needed to meet assigned task objectives or deadlines. * Demonstrate sound decision-making and make recommendations on a regular basis; communicate these decisions clearly to colleagues. * Assist in execution of an approach to solving complex client problems. * Achieve goals in a timely manner, overcoming obstacles by organizing and prioritizing assigned tasks. * Balance efficiency and accuracy on assigned projects and tasks. * Contribute to the development of reusable intellectual capital and assets, such as: processes, documentation, training material, software/code, templates, etc. * Contribute to knowledge sharing/best practices databases, presenting at external conferences, contributing to articles, etc. * Respond promptly to client requests or inquiries. Qualifications and Skills: * Bachelor's in Economics, Statistics, Mathematics, Computer Science or related field, or equivalent experience. * 1-5 years' experience, preferred. * Experience with a statistical software package such as Python or R. * Ability to work well in a team environment. * Superior problem-solving skills, including a solid understanding of data science, statistics, and data mining techniques. * Excellent communication skills (writing, speaking, and presenting). * Ability to work independently, be self-motivated, and develop innovative solutions. * Proficient understanding and use of relational SQL (e.g., Sybase, Oracle, SQL Server, PostgreSQL) databases and data structures. * Experience building data pipelines for various data types (e.g., relational databases, graph databases, unstructured data). * Experience developing reports and presentations to convey quantitative or qualitative analysis to both technical and non-technical audiences. * Experience managing tasks and small projects with limited oversight. Apply Here: https://www.click2apply.net/V76jQJHrMXOJIkzkhJnrQ PI130132964
Business, Accounting, Human Resources & Legal
Administrative Support
Full Time
3570 $
/ hour
4 months ago
Analytic Consultant
United States, Washington
Deliver work products throughout the project lifecycle, consistently meeting or exceeding client expectations. Leverage established tools, assets, or techniques in support of project and product delivery. Proactively communicate with project leadership if a different mix of skills or resources is needed to meet assigned task objectives or deadlines. Demonstrate sound decision-making and make recommendations on a regular basis; communicate these decisions clearly to colleagues. Assist in execution of an approach to solving complex client problems. Achieve goals in a timely manner, overcoming obstacles by organizing and prioritizing assigned tasks. Balance efficiency and accuracy on assigned projects and tasks. Contribute to the development of reusable intellectual capital and assets, such as: processes, documentation, training material, software/code, templates, etc. Contribute to knowledge sharing/best practices databases, presenting at external conferences, contributing to articles, etc. Respond promptly to client requests or inquiries. Qualifications and Skills: Bachelor's in Economics, Statistics, Mathematics, Computer Science or related field, or equivalent experience. 1-5 years' experience, preferred. Experience with a statistical software package such as Python or R. Ability to work well in a team environment. Superior problem-solving skills, including a solid understanding of data science, statistics, and data mining techniques. Excellent communication skills (writing, speaking, and presenting). Ability to work independently, be self-motivated, and develop innovative solutions. Proficient understanding and use of relational SQL (e.g., Sybase, Oracle, SQL Server, PostgreSQL) databases and data structures. Experience building data pipelines for various data types (e.g., relational databases, graph databases, unstructured data). Experience developing reports and presentations to convey quantitative or qualitative analysis to both technical and non-technical audiences. Experience managing tasks and small projects with limited oversight. PI130132964
Business, Accounting, Human Resources & Legal
Administrative Support
Full Time
16 $
/ hour
4 months ago
Virtual Office Manager
Wono is looking to hire a Virtual Office Manager to be responsible for the general operation of our virtual office. Duties will involve , answering incoming phone calls, purchasing office supplies via internet , booking meetings and organizing calendar for C-level and ensure maximum productivity. You will also be required to create presentations and produce management-level reports. Office Manager Responsibilities: -Answering incoming phone calls and delivering world-class service to our customers. -Coordinating appointments and meetings and managing staff calendars and schedules. -Coordinating domestic and international travel, including flight, hotel, and car rental reservations for our C-level -Purchasing office supplies and equipment online -Producing reports, composing correspondence, and drafting new contracts. -Creating presentations and other management-level reports. Office Manager Requirements: 2+ years of experience in office administration Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law.
Business, Accounting, Human Resources & Legal
Account Management
Accounting
Administrative Support
Legal
Remote
20 $
/ hour
6 months ago
Accounting Clerk REMOTE WORK FROM HOME JOB
We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs (e.g. SAP) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers. Ultimately, a successful Accounting Clerk will ensure that the company’s daily accounting functions run accurately and effectively. Responsibilities Provide accounting and clerical support to the accounting department Type accurately, prepare and maintain accounting documents and records Prepare bank deposits, general ledger postings and statements Reconcile accounts in a timely manner Daily enter key data of financial transactions in database Provide assistance and support to company personnel Research, track and restore accounting or documentation problems and discrepancies Inform management and compile reports/summaries on activity areas Function in accordance with established standards, procedures and applicable laws Constantly update job knowledge Requirements Proven accounting experience, preferably as an Accounts Receivable Clerk or Accounts Payable Clerk Familiarity with bookkeeping and basic accounting procedures Competency in MS Office, databases and accounting software Hands-on experience with spreadsheets and financial reports Accuracy and attention to detail Aptitude for numbers Ability to perform filing and record keeping tasks Data entry and word processing skills Well organized High school degree Associate’s degree or relevant certification is a plus
Business, Accounting, Human Resources & Legal
Account Management
Account Payables Management
Accounting
Administrative Support
Payroll
Remote
25 $
/ hour
7 months ago
VIRTUAL OFFICE MANAGER
We a looking to hire a Virtual Office Manager to be responsible for the general operation of our virtual office. Duties will involve , answering incoming phone calls, purchasing office supplies via internet , booking meetings and organizing calendar for C-level and ensure maximum productivity. You will also be required to create presentations and produce management-level reports. Office Manager Responsibilities: -Answering incoming phone calls and delivering world-class service to our customers. -Coordinating appointments and meetings and managing staff calendars and schedules. -Coordinating domestic and international travel, including flight, hotel, and car rental reservations for our C-level -Purchasing office supplies and equipment online -Producing reports, composing correspondence, and drafting new contracts. -Creating presentations and other management-level reports. Office Manager Requirements: 2+ years of experience in office administration Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law.
Business, Accounting, Human Resources & Legal
Accounting
Administrative Support
Account Management
Legal
Remote
20 $
/ hour
7 months ago
REMOTE WORK FROM HOME Project Manager
United States, Sebastian
We are looking for an experienced Project Manager to manage organization of key client projects. What does a Project Manager do? As our project manager, your job will be to coordinate people and processes to ensure that our projects are delivered on time and produce the desired results. You will be the go-to person for everything involving a project’s organization and timeline. Project Manager Duties Specific project manager responsibilities include developing detailed project plans, ensuring resource availability and allocation and delivering every project on time within budget and scope. Project Manager Requirements Project managers should have a background in business skills, management, budgeting and analysis. You should be an excellent communicator and comfortable managing multiple tasks. you also need to be a team player and have a problem-solving aptitude. Responsibilities Coordinate internal resources and third parties/vendors for the flawless execution of projects Ensure that all projects are delivered on-time, within scope and within budget Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility Ensure resource availability and allocation Develop a detailed project plan to track progress Use appropriate verification techniques to manage changes in project scope, schedule and costs Measure project performance using appropriate systems, tools and techniques Report and escalate to management as needed Manage the relationship with the client and all stakeholders Perform risk management to minimize project risks Establish and maintain relationships with third parties/vendors Create and maintain comprehensive project documentation Requirements Great educational background, preferably in the fields of computer science or engineering for technical project managers Proven working experience as a project administrator in the information technology sector Solid technical background, with understanding or hands-on experience in software development and web technologies Excellent client-facing and internal communication skills Excellent written and verbal communication skills Solid organizational skills including attention to detail and multi-tasking skills Strong working knowledge of Microsoft Office PMP / PRINCE II certification is a plus
Business, Accounting, Human Resources & Legal
Administrative Support
HR Administration
Operations Research
Project Management
Project Management Office
Remote
45 $
8 months ago
Rock Star Needed* Front Office Administrator for Physical Therapy Clinic
United states, Rancho santa margarita
This position may be for you if you are a positive, dynamic, self-motivated, well-organized, task oriented, reliable, dependable, lifelong learner mentality, solution-oriented, active ROCK STAR who loves the idea of providing an outstanding patient experience. This position is NOT for you if you require micro-management, have no interest in helping patients have a great experience, live further than 15 miles from Rancho Santa Margarita and are unable to take charge of your environment and role. Trifecta Role Front-Office Administrator: Ensure coverage of weekday opening through closing tasks of phone management, greeting/escorting/scheduling patients, completing intake/registration/processing of new patients. Insurance Coordination/Verification: Verify Insurance benefits for new patients and submit authorizations if required, collecting patient financial contributions, problem-solve issues/discrepancies and managing accurate end of day reconciliations and patient accounts Administrative Assistant: Working with other staff and owner to develop scripts for various tasks and systems for each practice division. Assist with marketing processes. Experience Required Understanding of insurance benefits and billing Using Clinicient EMR a plus Front Office Admin experience Customer Service knowledge and skills Sales experience and mindset Seeking Long term employment This is a part-time position in a well-established clinic in Rancho Santa Margarita. The hours we are looking to fill are 2:00 pm to 7:00 pm Monday through Thursday and 1:00 pm to 5:30 pm on Fridays. Competitive compensation. This position could lead to full time if you are able to contribute to the success of the business. If you are our Rock Star candidate, email me your resume and put why you think you are the right person in your cover letter, add "Rock Star" at the top of your letter. Matching Flexible Schedule Retirement Plan Schedule: Monday to Friday COVID-19 considerations: To keep all employees and patients safe we are requiring everyone to wear masks and sanitize all surfaces
Business, Accounting, Human Resources & Legal
Account Management
Accounting
Administrative Support
14 $
11 months ago
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