Administrative Professional Shalisa Bailey, Data Entry & Admin

Shalisa R. Bailey Concord, CA | (832) 805-7165 | (916) 544-7154 | [email protected] Summary A competent and reliable administrative professional, offering over 15 years of experience in supporting executives, managers, and marketing directors to improve internal operations, an MBA, and a BS in business with a concentration in project management. Possessing substantial work experience in the construction engineering and manufacturing field including experience in the Oil and Gas, Military, Industrial, and Aerospace industries. Equipped with a diverse skill set in performing administrative support, client relations, scheduling and dispatch, account management, project coordination, and implementation of quality system. Excels in analyzing and defining operational requirements and process executing tools, resulting in successful implementation of strategic measures to achieve wider margins. Highlights • Proficient in Microsoft Office • Results and details-oriented • Superior communication skills • Relationship building skills • Professional and mature • Strong work ethic • Strong problem solver • Self-starter with positive “can-do” attitude • Adaptable/quick learner • Able to meet deadlines • Highly organized • Time management and multi-tasking skills • Working knowledge of ISO standards • Working knowledge of API standards Skills and Abilities • SAP • SyteLine • MS Project • QuickBooks • TimeSlips • BillQuick • SharePoint • SolidWorks • SmartSheet • SiteBuilder • Scanning • Emailing • Faxing • Filing • Multi-Line Phone/Switchboard • Typing 50+ wpm • 10-Key by touch • Billing • Data Entry • Computer Proficient • Customer Service • Client Relations • Client Needs Assessment • Data Collection • Minute Taking • Document Creation/Control • Letters and Memos • Report Transcription • Travel Booking • Ability to function in a fast-paced environment Professional Experience Seaboard International (Weir Seaboard) Houston, TX Quality Specialist/Quality Administrator 12/2017 – 04/2020 Quality Specialist/Quality Administrator (Contractor) 05/2017 – 12/2017 • Review and qualify mill test reports (MTR’s) and material certifications for incoming product and material against material specifications; approve for physical inspection or reject for non-conforming product and generate material reject reports as needed. • Initiate, track, and close out material reject reports (MRR); created and implemented new process. • Manage and coordinate the daily flow of inspection; significantly reduced inspection backlog. • Prepare and approve outgoing manufacturing data books and documentation packages. • Log FCR’s (Field Complaint Report), assign a tracking number and delegate to correct personnel/department for investigation, and ensure they are closed out in a timely manner; created and implemented new process. • Inventory and maintain gauges. Ensure gauges are in calibration and schedule calibration and repairs as needed. Order new gauges as necessary. • Review calibration certifications to ensure calibration is in tolerance. • Redesigned the electronic filing system for QA documentation. • Assist with interviewing and selection of inspectors. Ellwood Texas Forge Houston Houston, TX Quality Systems Coordinator 03/2015 – 10/2016 QA Certifications Clerk III/Certifications Specialist 05/2014 – 03/2015 QA Certifications Clerk III/Certifications Specialist (Contractor) 02/2014 – 05/2014 • Reviewed and qualified raw material and mill test reports (MTR’s) and input testing results. • Reviewed purchase orders against certifications to ensure customer specifications and requirements are met. • Prepared, maintained, and approved quality control forms and documentation. • Scanned quality control documents, MTR’s and test results into SharePoint. • Responsible for certifying Oil and Gas, Military, Industrial, and Aerospace manufactured materials and distributing certification packets to clients via e-mail or by upload to SAP portal. • Managed and coordinated the daily flow of the certifications department, ensuring orders were being certified expeditiously contributing to the improvement in on-time delivery. • Coordinated document control of procedures, work instruction, and specifications, ensuring that all procedures, work instructions, forms, and specifications were up to date, stored accurately in SharePoint, and accessible to all authorized personnel. • Coordinated the internal audit scheduling and process, ensuring all audits were performed and reported on schedule and findings were properly documented and followed-up on as necessary. • Coordinated the management review process ensuring that all open items were addressed by assigned management personnel, and reports were properly documented and stored. • Efficiently coordinated and performed training of new QA certifications staff. Applied Materials & Engineering, Inc. Oakland, CA Administrative/Executive Assistant to Founding Principal 02/2005 - 09/2013 Receptionist 01/2005 – 02/2005 • Supported multiple executives across the Testing & Inspection, Consulting, Roofing, Business Development and Accounting/Human Resource departments. • Developed and sustained professional and corporate relations with clients, so as to broaden the customer network base of the organization • Proficiently managed, transcribed, and tracked special inspection reports and converted to PDF. • Created a system for tracking noncompliance issues resulting in streamlining the project closeout process. • Resolved administrative issues through coordinating preparation of reports, analyzing data, identifying and implementing solution. • Corresponded with construction team and various, City, State, and Federal agencies regarding test results, project specifics and issues and resolved escalated client concerns. • Generated final affidavits for project close-out in accordance with Government guidelines and building codes. • Proficiently addressed all concerns regarding timecards, billing, invoicing, and insurance certificates. • Input timecards in TimeSlips to prepare for payroll and billing. • Efficiently processed invoices and credit card payments. • Analyze inspector skill level and certifications and assign to jobs accordingly. • Assisted with on-boarding of new inspectors; created ID cards; ensured certifications were current and schedule training, testing, and seminars as needed. • Drafted Testing & Inspection meeting agendas and followed-up with meeting minutes. • Maintained client and project database and up-to-date department organizational chart. • Enter and set up new projects/jobs; create project data sheets. • Designed electronic filing systems and maintained electronic and paper files. • Managed certificates of insurance with subconsultants for new and ongoing work. • Received and screened a high volume of internal and external communications, including email and post. • Produced proposals RFQ’s and RFP's for new projects; assist with Marketing and Business Development processes as well as Human Resource functions. • Ordered supplies, prepared shipments, made copies, sent faxes, and trained new hires. Education University of Phoenix (Houston Campus) Phoenix, AZ MBA 2019 University of Phoenix (Houston Campus) Phoenix, AZ BS - Business/Project Management 2016 Greater Sacramento Urban League Sacramento, CA Certificate - Advanced Office Technology 2000 Grant Skills Center/Campos Verdes Sacramento, CA Diploma - General Education 1996