Hire Administrative Support freelancers in United States

Explore high-skilled Administrative Support freelancers in United States on our flexible community-driven platform to help create your ideas or for short-term/full-time project.
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Scott Parson
BASIC
United States, New York
Office Manager Scott Parson, Business, Accounting, Human Resources & Legal
HR Manager / Executive Assistant Veridium US, LLC 2016 - 2020 HR • Took over HR duties upon departure of the HR manager; worked with department heads and supervisors managing aspects of employee lifecycle, in particular, recruiting, job postings, drafting HR documents for General Counsel; for better corporate governance, improved management of onboarding documentation, applicant recordkeeping, PTO tracking, and administration of employee off-boarding. Legal • Created, populated, and maintained the working inventory of Veridium’s agreements, and improved tracking the expiration and renewals dates. • Assembled draft agreements for the General Counsel to customize and finalize, reducing preparation time required of General Counsel Office • Carried out responsibilities of an executive assistant, including schedule and task management at worldwide executive level (internal and external), catering, dinners, luncheons, travel, lodging, and expense tracking. • Took over office management upon departure of the office manager, adding shipping and receiving, maintenance of facilities for New York office, and ad hoc support for Boston, and London offices. Director of Administration Central Presbyterian Church 2010 – 2016 Financial • Created and/or improved financial reporting and payroll tracking tools for staff payroll and benefits, accounts payable, accounts receivable; reduced donation receipt handling from 30 days to 7 days • Improved file maintenance and management, overall recordkeeping, audit preparation, and tenant correspondence; improved cash flow with more efficient tracking, collections and purchasing. Event Planning • Developed, implemented, and maintained travel and entertainment for staff, leadership, and members (catering, dinners, luncheons, travel, lodging). Facilities • Improved building operations and tenant relationships with general maintenance, documenting policies and procedures, timely communication with tenants, and compliance with federal, state, and local laws. • Refined, implemented and documented personnel policies and guidelines in order to improve housekeeping personnel and compensation recordkeeping. Director of Operations Geneva School of Manhattan 2003 – 2010 Financial • Full-charge bookkeeping, benefits, accounts receivable and payable, payroll, all financial reporting. • Improved cash flow with efficient collections, recordkeeping, and streamlining office processes. Technical and Creative Writing • Created and systematized training materials and user documentation for office systems, procedures, software, personnel policies and guidelines. Staff Management • Improved documentation and implementation of teaching and admin staff policies, procedures. • Implemented a formal performance evaluation process for teaching and admin staff, improving compliance with standard personnel practices and improving staff morale and retention.
Business, Accounting, Human Resources & Legal
Business Requirement Documentation
Administrative Support
Human Resources
Compensation and Benefits
Contracts
30 $
Katie Spillman
BASIC
United States, New York
Administrative & Operations Professional Katie Spillman, Business, Accounting, Human Resources & Legal
Administrative genius, creative strategist, and organizational savant who excels at preparation and execution; delivering superior results in operations and project management, program design and implementation, event coordination, and community/consumer engagement. My most recent position was Senior Manager of Operations at All Star Code, a non-profit organization that seeks to create economic opportunity by developing a new generation of boys and young men of color with an entrepreneurial mindset who have the tools they need to succeed in a technological world. I managed vendor contracts and relationships, facilitated board and committee work, and assisted with organization-wide projects. My responsibilities also included developing and streamlining policies and procedures and management of systems. From 2012 to 2017, I assisted with designing and implementing new programs related to economic development, workforce, and social and racial equity for the City of New Orleans (CNO) under the Office of Mayor Mitchell J. Landrieu. I engaged with residents, funder's, and other key stakeholders through social media, visual imagery, and events to increase awareness of the city's initiatives and services. My efforts led to increased attendance and brand awareness of my projects by an average of 20% per quarter from 2015 to 2017. Throughout my tenure with CNO, I was responsible for the administrative functions of an Executive Office such as travel planning, scheduling, drafting correspondence, and vendor relations. I have a Master's Degree in Media Management with an emphasis on non-profit coordination and an undergraduate degree in Communications.
Business, Accounting, Human Resources & Legal
Administrative Support
Event Planning
Management
Operations Research
Project Management
40 $
Megan Goldston
BASIC
Virtual Office Manager Megan Goldston, Business, Accounting, Human Resources & Legal
Megiddëh “Megan” Goldston Education: -Associates in International Business (PPCC) -Minor in Executive Assisting Professional History -started work at age 15 waitressing at Tajine Alami (Gourmet Moroccan restaurant) for five years. During the summers I also worked at the mall selling sunglasses. -transitioned to full time mall kiosk management selling a variety of different merchandise (toys, educational material, holiday items, and most specifically luxury hair and skin care items. I had a partnership at the Fort Collins mall where our 5 kiosks ran successfully until the mall abruptly closed for reconstruction. I then began selling similar product at the Cherry Creek Mall. The largest single sale I made was here (22,000 in skin care) Shortly after I was promoted to general manager of several locations and atraveled to do training and business development for similar companies. -In 2018 I again opened my own location but in Colorado Springs on the military bases selling physical therapy devises. I simotaniously gained sponcership from the US Army’s World Class Athleates Program (WCAP) and worked directly with their athletic team to assist them and their athletes in most efficiently using my product. -Following the birth of my daughter I transitioned to working from home, and operated the business remotely. -2019 I began remotely managing for Garage Doors of Nebraska. Duties included answering all calls, dispatching technitions, maintaining business efficiently , making orders, promoting social medial presence, communicating with the team, and presenting reports for the upper management. We opened Garage Doors of Colorado and my responsibilities expanded to preforming estimates, hiring technitions and sub contractors, generating leads, filing information with insurance companies, research and development, and payroll all in addition to continuing to manage the Nebraska Location. Qualifications: My customer service skills are on a level of excellence suitable for a world class company. My previous work experiences were for very successful companies with very high expectations that I grew to meet and exceed. Customers and clients who work with me are relaxed and comfortable with their experience and this has a cascading effect on the tone that is set and their ongoing expectations. My ability to multi task as well as work multiple positions within a company is a unique aspect. I take my work very seriously but also with an air of humble grace providing whomever I work for with a balanced and dependable complete duality. I’m seeking a remote office manager location for a company that understands the value in investing in and maintaining a solid structure that branches off into spread out growth. I can start as early October 2020.
Business, Accounting, Human Resources & Legal
Administrative Support
Management
Brain Storming
Customer Experience
20 $
Danielle Bermudez
BASIC
United States, Selden
Experience Office Operations Supervisor Danielle Bermudez, Business, Accounting, Human Resources & Legal
it’s clear that you are looking for a candidate that is extremely familiar with the responsibilities associated with the role as well as one who can perform them confidently.  Given these requirements, I am certain that I have the necessary skills to successfully do the job and perform above expectations.   I have had the privilege of working in an executive administrative capacity in medical field for over 15 years and have been pursuing my B.S. in Administration at St. Joseph’s College. In both my professional and academic life I have consistently been praised as efficient, hard-working and detail-oriented. Whether working in my career or on my academics, I apply proven critical thinking, problem-solving and management skills, which I hope to leverage into a role at your organization.   After reviewing my resume, I hope you agree that I am the type of competent and competitive candidate you are looking for and I look forward to the opportunity to explore how my abilities and knowledge can help benefit your organization. Feel free to contact me with a possible meeting date and time.   Thank you for your considerations, and I look forward to hearing from you.   Sincerely, Danielle Bermudez
Business, Accounting, Human Resources & Legal
Account Management
Account Payables Management
Account Receivables Management
Administrative Support
Management
35 $
Theresa Rodriguez
BASIC
United States, Duluth
Recruiter/Administrative Theresa Rodriguez, Business, Accounting, Human Resources & Legal
Theresa A. Rodriguez Career Objective: Seeking a Professional Career-Oriented position within a stable organization, where I can utilize my Recruiting, Sales, Customer Service and Administrative Skills as well my problem-solving capability which can effectively contribute to growth of any employer while facing new opportunities. Work History: Employbridge/ResourceMFG, Norcross, GA 03/2014- 03/2020 Sr. Skill Recruiter Staff Performance Manager • Managed 96 Employees as on-site manager. • Managed Payroll and clock discrepancies. • Processed I-9’s, criminal backgrounds and drug screens. • Counseled and mentored employees. • Attended Job Fairs. • Distributed Hot Lists in the community for Skill Leads. • Visit customer sites for tours. • Recruited skilled candidates through Indeed, ZipRecruiter and Career Builders. • Matched Skillful candidates with prospects clients. • Placed Direct Hires. • Awarded #1 on Skilled placement in the Southern Area. • Won President Club 3 years in a row. • Awarded #1 on skilled placement. • 2.1 Million Revenue in 2019 with skill placements alone. Express Employment Professionals, Lawrenceville, Ga 08/2008-02/2014 Recruiter/Staffing Professional Coordinator • Identified quality candidates and matched them with prospective companies. • E-Verified new applicants verified criminal background and administered drug screens. • Increased client sales and associates placed to work on weekly basis. • Skill marketed qualified candidates to prospective clients. • Entered Payroll and resolved any discrepancies. • Interviewed and matched associates with current clients. • Conducted Daily sales calls to seek new business. • Managed daily administrative duties. • Cold called new clients and account maintenance. • Client retention and employee appreciation activates. • Recruiting through outside resources, referrals and online applicants. • Served as a bilingual interpreter and transcribed flyers from English to Spanish. • On-Call 24 hours a day to assist clients to resolves any issues. • Provided 24 hours on- call service to associates on current work assignments. Global Staffing, Lawrenceville, GA 2007-2008 Front Desk Coordinator/Staffing Consultant (Location Closed) • Answered incoming calls. • Screened and scheduled new applicants. • Interviewed and matched qualified candidates to prospect clients. • Cold called new clients and provided excellent customer service to existing clients. • E-Verified each new applicants and returning applicants. • Account managed existing clients. • Reviewed applicants and performed criminal backgrounds and drug screens. InVision HR, Norcross, GA 2005-2007 Office Manager/Recruiter • Assisted in everyday process of recruiting new employees for clients. • Answered telephones and provided quality customer service. • Pre-screened candidates skills. • Became familiar with OSHA regulations and all Federal States regulations. • Responsible for recruiting and screening employees to fill new fire needs for clients. • Cold-Calling., setting appointments and visiting new prospects for potential new business. • Entered payroll and delivered pay checks to existing clients. • Attended Job Fairs and served on recruiting committees. • Skilled Market new associates to new prospect companies. • Performed accident investigations and reporting for workmen’s compensation. • Responsible for nightly on-site check-ins and on – call 24/7. Workforce Development Act/Job Link/ City of Winston- Salem, NC 2000-2005 Administrative Assistant/Recruiter • Served as the Administrative Assistant to the Director of WIA. • Answered incoming call and routed them to the proper person. • Attended weekly staffing meetings, took notes and transcribed the notes. • Created, transcribed and distributed weekly agenda’s. • Interviewed new applicants seeking eligibility through the WIA program. • Matched new applicants with Prospect clients. • Served as a liaison for new applicant seeking Federal Funded programs to guide them with different outsources. Impact Personnel, Cherry Hill, NJ 1998-2000 Sales/Recruiter/Staffing Consultant • Cold-Calling door to door seeking new business. • Attended daily Sales meeting. • Conducted 100 calls per week seeking new candidates. • Attended Job Fairs and Outsourcing groups. • Attended Chamber of Commerce after hour events to seek new business. • Provided excellent Customer service skills and account maintenance. Computer Skills: E-Verify, Word, Excel, PowerPoint, Q4 and CRM. Education: 2006-2008 Georgia Perimeter, Dunwoody, GA Undergraduate Business Relations 2003-2004 Forsyth Technical College,Winston-Salem, NC
Business, Accounting, Human Resources & Legal
Administrative Support
Customer Experience
HR Administration
Manufacturing Strategy
Payroll
18 $
Darin Weiss
BASIC
United States, Orlando
Administrative Assistant Darin Weiss, Business, Accounting, Human Resources & Legal
DARIN WEISS EDUCATION Barry University Dwayne O. Andreas School of Law – Orlando – J.D. Candidate – Expected Graduation May 2021 University of Florida – Gainesville – Bachelor of Arts in English Literature – May 2018 EXPERIENCE Legal Intern, Community Legal Services of Mid-Florida Summer 2020-Present Remote – Work under a Family Law attorney to research for open cases. – Attend remote hearings whenever possible. Volunteer Advocate for Children, Legal Aid Society of the Orange County Bar Association Summer 2020-Present Orlando, Florida – Meet with children for a Guardian Ad Litem to assess their home situation and ensure their safety. – Draft reports on the child’s situation to submit to their Guardian Ad Litem. Law Clerk, Murphy & Berglund, PLLC August 2019 – Present Altamonte Springs, Florida – Draft Estate Planning documents including Advanced Directives, Wills, and Trusts, act as a witness during the signing of estate documents, and complete legal research as needed. – Client outreach – Create posts for the social media page and draft monthly newsletters. Legal Intern, Law Office of Klemick and Gampel May 2019 – August 2019 Miami, FL – Completed tasks assigned by the personal injury attorneys including legal research, drafting complaints, drafting demand letters, and creating medical chronologies. LEADERSHIP – Dean’s Study Fellow, Spring 2020-Present – Book Award, Tax and Estate Planning, Spring 2020 – Volunteer Income Tax Assistance Certification, 2018-Present – Child and Family Law Journal, Associate Editor, 2019-2020 – Real Property, Probate, and Trust Law Society, 2L Representative & Member 2019-2020 REFERENCES Available Upon Request
Business, Accounting, Human Resources & Legal
Administrative Support
Legal
Legal Research
Legal Writing
Paralegal
15 $
Amanda Peacock
BASIC
United States, Foley
Administrative Assistant Amanda Peacock, Business, Accounting, Human Resources & Legal
Within my resume, you will see that I have 3 years of administrative experience working in a fast-paced office environment. I have become well versed in using a multi-phone line system, developing excellent interpersonal skills, basic computer skills, and learning new tasks quickly and efficiently. While employed at all of these jobs, my skills with office/phone etiquette, customer service, and team leadership have grown exponentially. I thrive in knowing that no two days are alike and that I am challenged in a new way every day. E X P E R I E N C E Front Desk Receptionist Clear Title, LLC - Gulf Shores, AL - April 2019 - April 2020 Answered incoming calls and transferred them to the correct closer. Greeted all clients and directed them to the correct personnel. Received and signed for UPS and FEDEX packages daily. Received, date stamped and separated USPS mail daily. Maintained postage supplies, metered mail, and created overnight shipping labels. Stocked and cleaned cantina area daily. Contacted clients to obtain information requested by the Closers. Securely filed checks and documents alphabetically for Real Estate Agents to pick up. Scan completed files and documents into e-filing system. Assisted multiple closers with all tasks and requests. Seasonal Helper Coordinator Coordinated schedules between package car drivers and seasonal helpers. Kept records of time sheets for 30+ employees. Answered phone calls and assisted customers with questions they had pertaining to their packages. Ran errands for the UPS center as needed. United Parcel Service - Loxley, AL - October 2018 - December 2018 Receptionist, HR Assistant The Park at OWA, LLC - Foley, AL - July 2017 - June 2018 Answered multi-line phone system for the entire Park at OWA. Greeted visitors and guests and directed them to the appropriate personnel. Received, date stamped, and separated mail daily and contacted departments when the mail was ready for pickup. Filled out I-9 documents and e-verified 500+ employees. Ordered supplies and ran errands for the department as needed. amanda . k a t e .pe a coc [email protected] il . com • 2 5 1 - 2 3 3 -92 50 S K I L L S Experience with multi- phone line system. Experienced in computer skills and computer equipment such as Microsoft Office Suites, Microsoft & Apple OS, and working a copier and fax machine. Excellent customer service skills & the ability to multi-task in a busy work environment. Organized and willingness to learn and assist. E D U C A T I O N College • Coastal Alabama Community College, 3.5 GPA - Completed 38 credits towards an Associate's Degree in Liberal Arts Attended on a full scholarship and made the Dean's List in Spring 2016 High School • Day Springs Academy Online Schooling, High School Diploma, 3.5 GPA Graduated Cum Laude
Business, Accounting, Human Resources & Legal
Administrative Support
18 $
Phenisha Blake
BASIC
PhenishA Blake Phenisha Blake, Business, Accounting, Human Resources & Legal
A strong willed, devoted professional with 10+ years of experience. No task/job is ever too big or too small for me to handle and I will never be the one to say it's not my job. I'm not perfect, but then again who is? I've negotiate terms and pricing agreements for vendor services, while working for Vendor Direct Solutions at Katten LLP. Which saved the office about 25% on monthly purchases. Not only are my general admin skills great, I've played a major role in the HR/talent department for my longest standing job at Pump It Up. I coached 5 summer interns, leading into 3 permanent hires that help decrease the under staffing by 5% within the first week as a supervisor. I've been the go to person in almost all of my previous potions to motivate the team and lead them to a successful place. From helping some get promoted to helping the company grow as a business and keeping that wonderful customer rapport. Each position I've held has provided me with successful skills, that are most critical in my professional career. I really enjoy learning new things and connecting with people across a range of industries, so don't hesitate to reach out if you'd like to get in touch: Email: [email protected] Communication • Daily Calendar/Scheduling • Recruiting/Talent Acquisition • Travel Arrangements • Project Management • Team Leader • Time Management • General Admin/ Contract Admin • Microsoft Office (Word, Excel, Outlook, PowerPoint) • Excel Score 22/30 – 73% correct (Global Average 70%, rank 56th) • MS Word 24/30 – 80% correct (Global Average 67%, rank 76th) • Conflict & Data Management • DocuSign • Google Suite, DropBox • Prioritization • Chrome River/Concur/ QuickBook • Salesforce, Workday, WhenToWork • Marketing/Promotion • Production Prep Executive Assistant / Vendor Direct Solutions at Katten LLP 9/2018 – 10/2019 • Provide administrative/legal support to three Partners and one Paralegal of Katten LLP • Maintain Partner’s calendar -- plan and schedule meetings, teleconferences, events via Outlook, and travel arrangements via company’s travel system/agent • Improve office organization by 33% by implementing a color-coded filing system and introducing additional time-saving measures • Negotiate terms and pricing agreements with vendors for services for the office, saving 25% on monthly purchases by narrowing down what was needed in the office. • Enhanced communication between Katten offices and Admin team, fostering a sense of teamwork and collaboration • Creating, revising, and submitting various types of documents, presentations, and spreadsheets using Microsoft Excel, Word, PowerPoint, Outlook • Improved knowledge with attorney projects that included confidential information like client names, financial status, and court information • Expense, invoice, and billing processing via Chrome river or Excel Admin Assistant-Receptionist / Williams Lea at Paul Hastings 10/2017 - 08/2018 • Redesign of the office scheduling system, increasing accuracy by 41% using condeco/outlook calendar systems • 90% customer satisfaction score based on feedback emails • Kept a professional appearance being the face of the office upon guest arrival • Responding to 60+ phone calls daily with no complaints during my employment • Properly route Ups Express mail, UPS and FedEx correspondence for over 30 attorneys • Expense, invoice, and billing processing via Chrome river or Excel • Client Exceptional Award 2018 Supervisor I-Administrative Assistant / Pump It Up 03/2006 – 07/2015 • Managed team of 15 professionals. Led 15 double shift days to assure our company sales and service did not decrease • Collaborate with my team to develop the company’s first incentive performance plan which motivated staff and resulted in a 15% increase in sales using Dropbox to share details • Kept track of our customers/leads via Salesforce to maintain consistent flow of sales • Coached 5 summer interns, leading into 3 permanent hires that decreased the under staffing by 5% within the first week as a supervisor • Drafting and send correspondence (emails and letters) to customers • Improved compliance with workplace policies according to safety objectives • Expense, invoice, and billing processing via Excel • Employee of the month 3 times and Employee of the year twice
Business, Accounting, Human Resources & Legal
Account Management
Administrative Support
Customer Retention
Management
Talent Acquisition
30 $
Deepinder Singh
BASIC
United States, Elizabeth
Administrative assistant Deepinder Singh, Business, Accounting, Human Resources & Legal
Deepinder Singh RELEVANT SKILLS • Languages: Punjabi (spoken) • Software: Microsoft Suite: Word, Excel, PowerPoint, Outlook, Splunk EXPERIENCE Cornell Hall Care & Rehabilitation Center, Union, NJ December 2016 – May 2019 Receptionist • Answering 100+ calls, transferred calls, set up appointments with resident’s family over the weekends • Filing 6+ patient information and creating their wrist bands and labels a day • Greeting 100+ residents and visitors, assisting their questions Depository Trust & Clearing Corporation, Jersey City, NJ February 2018 – August 2018 Deriv/SERV Intern • Daily status report - informing senior management. Posting any issues occurring day of • Validation of Regulator position and activity reports ensuring reports accuracy • Validate all CFTC and all 13 Canadian position and transaction regulator reports Subway Franchise, Summit, NJ December 2015 - December 2016 Supervisor • Reported Inventory, weekly reports and closing at the end of the day • Managed a team, customer complaints, overall store maintenance and interacted with 200+ customers • Created a 7-day work week schedule for employees, communicated across all levels VOLUNTEER EXPERIENCE Roselle Park First Aid Squad, Roselle Park, NJ October 2014 - March 2015 Volunteer • Set the ambulance, stocked items, disinfected all equipment • Participated in events that were happening throughout the community such as football games, parades • 90+ hours of volunteer work EDUCATION Year Up New York, New York, NY September 2017 - July 2018 Investment Operations • Accruing 200+ hours of hands-on training in Investment Operations as part of a one-year career development program that includes six months of college-level courses and professional training followed by a six-month internship • Served as Operations Manager and managed the room set up, facilitated welcome, overview, and action items • Assisted with interviewing staff for new team • Tour sites to corporate partners Kean University, Union NJ May 2020 • Pursued a bachelor’s degree in Business Management ABS School of Real Estate & Insurance, Newark NJ January 2020 • Completed 75 hours of pre-licensure course • Passed the license examination of New Jersey – Salesperson
Business, Accounting, Human Resources & Legal
Administrative Support
Human Resources
Real Estate
28 $
Jhon Freire
BASIC
Executive assistant Jhon Freire, Business, Accounting, Human Resources & Legal
Jhon Freire Profile I take pride in my ability to learn quickly and I consider every new experience as an opportunity to improve myself. Over the past 3 years, I have worked as a production manager for several independent web series and feature films. This position has made me earned experience in budgeting, contracting, scheduling, and managing large crews of individuals to achieve a common goal. Experience Production Manager: Responsibilities: Organize all the needs for film production to be successfully developed. The task included: Setting budgets, which include paying all the staff of the production, incurring props, hiring catering services and other expenses used daily. Also, solving problems that may arise during filming, setting the schedule of meetings and shooting, preparing and submitting all types of paperwork needed before the deadline and making sure all equipment is set up properly and working well, assign people daily tasks, assist in the set and administrative work, and oversee video editing. Productions: - A House Divided (Web Series - 6 episodes) Los Angeles, California - 2018 - Bronx S.I.U Vengeance Season 2 (Web Series - 6 episodes) New York City / Puerto Rico - 2018 /2019 - Ladies of the Law (Web Series - 8 episodes) Los Angeles, California - 2018 - Our Dream Christmas (Film) Los Angeles, California - 2017 - Bronx S.I.U (Web Series - 8 episodes) Los Angeles, California – 2017 Education v Full Sail University - Winter Park, Florida Ø Entertainment Business Bachelor of science · (2014 - 2016) / Advance Achievement Award. v Universidad Arturo Michelena - San Diego, Venezuela Ø Bachelor's degree, Psychology · (2012 – 2014) Skills • Bilingual: Spanish / English. • Social Media Marketing: Content Creation and Scheduling. • Hootsuite. • Adobe Suite. • Finalcut ProX / Premiere. • Microsoft Suite. Reference Magic Haus Films Owner / Producer Valeska Freire Mayhem Productions Producer / Director Mike Mayhall New Kingdom Picture Executive Producer, Dan Garcia
Business, Accounting, Human Resources & Legal
Administrative Support
30 $
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