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Irene Coleman
BASIC
United States, Los Angeles
Administrative Professional Irene Coleman, Data Entry & Admin
PROFESSIONAL EXPERIENCE LEGAL ASSISTANT (part-time) - 9/2019 to Present Hausman & Sosa – Woodland Hills, CA - Employment Defense Litigation - Provide Secretarial/Administrative support to 3 attorneys - Draft Client Letters, Documents, Proofreading - Prepare, Format, File/Serve Briefs, Motions, Discovery, etc. - Court Filings via OneLegal - Westlaw Form Builder (Interrogatories, etc.) - Calendaring - Assist Senior Paralegal HR GENERALIST (part-time) – 4/2018 to 5/2019 Scale, Inc. – Sherman Oaks, CA - Organize, post, and maintain all job postings across various job boards and hiring platforms - Recruitment for all positions including phone screenings, interviews, offers, pre-employment items, etc. - Applicant Testing - Maintain hiring calendar for phone and in-person interviews, to coordinate with partners schedules - Conduct pre- and post-employment activities, such as new employment orientation and exit interviews - Assist with other HR projects and assignments when assigned - Interviewing, Onboarding, Terminations - Extend Offers/New Hire Documentation - Ensure staffing levels are maintained - Employment Verification - Create New Policies and Processes HR GENERALIST/OFFICE MANAGER – 1/2017 to 2/2018 Nightingale Home Healthcare - Las Vegas, NV -Assistant to Regional Vice President of Operations -Assist Corporate HR and Clinical Director -Recruiting Top Applicants -Applicant Testing -Interviewing, Onboarding, Terminations -Extend Offers/New Hire Documentation -Establish Relationships with External Recruiting Vendors -Ensure staffing levels are maintained -Employment Verification -New Hire Orientation -Write/Place Employment Ads on Intranet and External Sites -Unemployment Claims -Workers Comp Claims -Timesheet Review and Approval -Handle Employee Relation Issues -Administration of Policies -Ensure Compliance with Medicare, State and Local Laws -Maintain Confidentiality of Personnel Records -HIPAA Training -Coordinate Resolution of Policy/Procedural Problems and Inquiries -Employee and Applicant Customer Service -Proofread Marketing Materials for Content/Errors HR GENERALIST/MANAGER – 9/2015 to 12/2016 Dynamic Home Care - Las Vegas, NV -Provide HR direction and support -Recruiting, Onboarding and Terminations -Ensure staffing levels are maintained -New Hire Orientation -Facilitate Training and Development -Supervise 105+ Personal Care Attendants and CNAs -Coach, counsel and discipline employees -Employment Verifications / Unemployment Claims -Maintain relationships with recruiting vendors -Monitor and appraise job results -Ensure compliance with Medicaid, State and local laws and regulations -Set up/Maintain new hire paperwork and employee files -Bi-monthly Client/employee Newsletters -Scheduling HR GENERALIST – 3/2015 to 9/2015 Turf Terminators - Van Nuys, CA (company closed) - Support Human Resources Manager - Onboarding and Terminations - Handle Workers Comp Claims - ADP Clock-ins/Clock-outs, Timecard Review and Approvals - Maintain HR & Training Records - Facility Maintenance and Supervision - Schedule Appointments - Referrals Coordinator and Auditor - Audit Mileage - Provide Customer Service to Employees and Applicants - Greets Visitors and Vendors - Maintain Supplies Inventory - General administrative duties STAFFING COORDINATOR – 2014 to 2015 Continuity Care Home Nurses - North Hollywood, CA - Staff Patients Timely After Admission & Authorization - Ensure Patient Satisfaction - Contact Responsible Party to Coordinate Staffing - Authorization Requests - Prepare and Update Schedules - Verification of Payer Sources - Prepare Motions and Court Filings for Co. RN/Attorney - Coordination of Services - Timesheet Approvals - Case Conference Meetings - Reception/General Office CLIENT CARE MANAGER – 2012 to 2014 Rose’s Agency - Los Angeles, CA Recruited to Open New Agency - Manage Daily Operations - Caregiver Supervision - Recruit & Hire Top Applicants - Client Intakes - Scheduling - Bi-weekly Payroll & Billing - New Hire Orientation - Client Relations - Newsletters & Flyers - Create Client Care Plans - On-Call Customer Support - Effective Caregiver Matching OFFICE MANAGER – 2011 to 2012 Generations At Home Wellness Care Recruited to Open New Agency - Manage Daily Operations - Caregiver Supervision - Recruit & Hire Top Applicants - Client Intakes - Scheduling - Bi-weekly Payroll & Billing - New Hire Orientation - Client Relations - Newsletters & Flyers - Create Client Care Plans - On-Call Customer Support - Effective Caregiver Matching - Employee Recognition - Sales Analysis - HIPAA Compliance OFFICE MANAGER – 2009 to 2010 Senior Helpers - Manage Daily Operations - Supervise 65+ Caregivers - Recruit Top Applicants - Patient Intakes - Scheduling - Billing & Payroll - Performance Reviews - Accounts Receivables - Data Analysis - Pre-Employment Checks - New Hire Orientation - Maintain Client Relations - Insurance Verification - Long-Range Forecasting - Policies/Procedures - Complaint Resolution - 24/7 Customer Support - National Accounts Coordinator - HIPAA Compliance - Employee Recognition - Effective Caregiver Matching OFFICE MANAGER – 2007 to 2009 Homewatch Caregivers Recruited to Open New Agency - Manage Daily Operations - Manage Caregiver Staff - New Hire Orientation - Patient Intakes - Patient Scheduling - Patient Assessments - Accounts Receivables - Monthly Data Analysis - Long-Range Forecasting - Bi-weekly Payroll - Maintain Client Relations - Pre-Employment Checks - Recruit Top Applicants - Complaint Resolution - Customer Retention - Weekly Billing Verification - Business Development - Quality Assurance - National Accounts Coordinator - Caregiver Matching - Performance Reviews PROFICIENCIES - MS Office/Access - QuickBooks (Basics) - WordPerfect 10 - G-Suite - Slack - JazzHR (ATS) - Zenefits - SharePoint - Sourcing & Recruitment - New Hire Orientation - On-Boarding and Terminations - Training & Development - Employee Supervision - Operations & Management - Detailed Oriented EDUCATION A.A., Business Administration - Pierce College, Woodland Hills, CA
Data Entry & Admin
Customer Service
Data Entry
Microsoft Office
Transcription
Virtual/Administrative Assistant
20 $
Sidney Hargrave
BASIC
United States, Portsmouth
General Freelance Sidney Hargrave, Data Entry & Admin
Norfolk Naval Shipyard: August 2015 – Present Shipfitter Apprentice 8.2019-Present: Assisted in the shipyard JRC program as a material handler. Duties include cataloguing, organizing, and tracking of material for shipyard use, as well as customer service. 5.2019-8.2019: Assisted C920 Instructor Don Martin. Responsible for fixing the filing system; filing tests and test results; making copies of coursework as needed; providing assistance with coursework edits; taking phonecalls; communicating with management. 8.2018-4.2019: Worked in 900F as a Hazmat Coordinator/JRC/Tool Room attendant. Responsible for organizing, issuing, and tracking hazardous material, as well as checking satellite EUSLs. Attended a class on CHRIMP and learned how to handle EUSLs. Issued gloves, safety glasses, and other consumables as needed. Ran inventory. Prepared appropriate emails and memos about work. Maintained tool inventory and issue tools as needed. Input data in eFem and Microsoft Excel. Tracked shuttle driver data. Accepted and filed work tickets for 900F. Worked on the La Jolla project replacing floor tile, patching holes in drywall, and helping frame a trailer. Tracked furniture for the projects. Utilized eFem, Webcentral, various. 4.2018-8.2018: Assisted the X11 and X17 Apprentice Supervisors with office work; put together Trade Training Plans for the incoming first years; performed various tasks such as making copies, putting documents together, and relaying documents to other departments; aided in answering first years’ questions & in directing them as instructed by Apprentice Supervisors. 9.2016-10.2016: Spent time in Mold Loft learning pipe development, crafting item molds in AutoCAD. Reading/understanding paperwork and blueprints. Fitting and cutting components for ships. Laying out patterns for components. Repairing and maintaining components on ships. 8.2015-9.2016: Shop work and training. Self Employed: January 2009 - Present Artist Taking private commissions of illustrations, logos, and tattoos utilizing Adobe Photoshop and Clip Studio Paint. Communicating with customers to negotiate prices and ensure quality of purchase. Participating in conventions, and in doing so, maintaining an inventory of office supplies as well as the items for sale such as books, prints, and stickers; price range; designed and ordered a standing banner for advertisement; recorded money in spreadsheets; and travel information. Took on multiple jobs related to typography, graphic design, and logo design Miscellaneous Painting the interior of houses utilizing paint rollers, drop cloth, trays. Installed window unit air conditioners. Built sheds, extra rooms, repaired walls, fixed rabbit hutches. Installed drywall. Utilized hammers, nails, drills, measuring tape, levels, wrenches. Repaired toilets, showers, and sinks. Built and repaired computers.
Data Entry & Admin
Customer Service
Infographic and Powerpoint Slide Designing
Email Handling
Data Entry
Microsoft Office
30 $
MALA DUTTA
BASIC
India, New Delhi
Administrative Assistant Mala Dutta Mala Dutta Mala Dutta, Mala Dutta, Data Entry & Admin
Job Experience Duration : May 2019 till March 2021 Organisation : BST Infratech Limited – Kolkata (India) Position : Executive Business Development Job Profile : Official correspondence, send / Receive Email . Procurement / Vendor management Taking Quotations and price variations Coordination with vendors Duration : June 2018 till November 2018. Organisation : Third Eye Security Guarding Pvt Ltd. – Kolkata (India) Position : Operations Coordinator Job Profile : Noting and making reports on minutes of meetings. Monthly Attendance and Billing Cycle Filing of regular reports from respective executives Payment follow ups Coordination with clients as and when required To cross check if the executives are visiting units on regular basis Duration : March 2017 till June 2017. Organisation : Utkarsh India Limited. – Kolkata (India) Position : Front Office Executive Job Profile : Handling calls, Maintaining attendance register, Taking care of Flight and Train Bookings Generating Report of Attendance from Biometric software Taking care of inbound and outbound couriers. Duration : August 2013 – May 2014 Organisation : M/s. Akar Technical Services Co LLC – Dubai (UAE) Position : FRONT OFFICE EXECUTIVE/ADMIN ASSISTANT Job Profile : (Reporting to Manager HR & Admin) Handling Front Office, attending telephone calls and visitors Official correspondence, send / Receive fax, Email and Courier Maintaining attendance sheet, making inventory of office equipments, Maintaining filing system Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings Maintenance of stationary, pantry Duration : November 2010 – September 2011 Organisation : Lahmeyer International – Kolkata (India) Position : Front Office Executive Job Profile : Handling calls, Maintaining attendance register, Maintaining Stationary Assisting seniors in day to day work. Taking care of inbound and outbound couriers. Raising Purchase orders and Invoice. Duration : December 2009- August 2010. Organisation : Inspectorate Griffith India Pvt. Ltd – Kolkata (India) Position : Executive Assistant to Managing Director. Job Profile : To provide assistance MD in his official tasks, arranging his appointments, travel itinerary, meetings, paper work and correspondence, etc. Preparing MIS and other reports and presentations as may be required by the MD from time to time. Perform general secretarial duties to include but not limited to Xerox, faxing, mailing and filing. Correspond independently with clients, managers, etc. as per the direction of MD. Assist the other senior managers of the company in preparing reports, presentations, etc. as may be required. Duration : February 2007 – December 2009 Organisation : M/s WIPRO Limited - Kolkata (India) Position : Senior Associate (Hospitality Management) July’08 to December’09 Job Profile : Taking care of Guest house and hotel all over East zone bookings for employees and clients Maintenance of guest house Visits of Private Guest house and Hotels Taking care of the guest house bill settlements Taking care of the guest house which includes room booking, maintenance, All other guest requirements Position : Executive Assistant to the Senior VP and Global Head – Feb.’07 to Jun’08 Energy and Utilities Job Profile : (Reporting to SR. Vice President) Responsible for all travel plan and meetings. Fixing up of calls Hotel reservation and travel bookings Coordination with the team members regarding the meetings Taking care of the guest house bill settlements Taking care of the guest house which includes room booking, maintenance, All other guest requirements Achievements : • Received Certificate for the Management of the Guest House. Duration : November 2005 – November’06 Organisation : M/s TNT India Pvt. Ltd. – (Nov.05 to Apr.’06 New Delhi) (May’06 to Nov.’06 Kolkata) Position : CUSTOMER SERVICE ASSISTANT (October’06 to November’06) Job Profile : (Reporting to Customer Service Head) Responsible for the day-to-day all aspects of client service. Making sure there are no problems with any trading. Handling customer queries & ensuring customer satisfaction by achieving delivery & service quality norms. Selling different kind of products rendered by TNT for its valuable customers. Position : FRONT OFFICE EXECUTIVE / RECEPTIONIST (November’05 to September’06) Job Profile : (Reporting to Customer Service Head) Handling Front Office, attending telephone calls and visitors Receive Email, Co-mail and Courier Maintaining call register (for STD & ISD) Dealing with Customers as well as outside guests, taking and passing messages Maintaining clients birthday and anniversary list. To arrange flower bouquet and cards for them. Preparing proof of delivery for clients and handing it over to the cc department. Duration : October 2004 – June 2005 Organisation : M/s UTV Software Communications Ltd. – New Delhi (India) Position : OFFICE ADMINISTRATOR / FRONT OFFICE EXECUTIVE Job Profile : (Reporting to GM Admin & Dubbing) Handling Front Office, attending telephone calls and visitors Making appointments, hotel & airline bookings Official correspondence, send / Receive fax, Email and Courier Accounts related – maintaining attendance sheet, making inventory of office equipments, coordinating with HO for Payment reminder Maintaining filing system Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings Raising of Purchase orders Maintenance of stationary, pantry
Data Entry & Admin
Microsoft Office
Email Handling
Procurement
Data Entry
Customer Service
20 $
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