India, New Delhi
Administrative Assistant Mala Dutta Mala Dutta Mala Dutta, Mala Dutta, Data Entry & Admin
Job Experience
Duration : May 2019 till March 2021
Organisation : BST Infratech Limited – Kolkata (India)
Position : Executive Business Development
Job Profile : Official correspondence, send / Receive Email
. Procurement / Vendor management
Taking Quotations and price variations
Coordination with vendors
Duration : June 2018 till November 2018.
Organisation : Third Eye Security Guarding Pvt Ltd. – Kolkata (India)
Position : Operations Coordinator
Job Profile : Noting and making reports on minutes of meetings.
Monthly Attendance and Billing Cycle
Filing of regular reports from respective executives
Payment follow ups
Coordination with clients as and when required
To cross check if the executives are visiting units on regular basis
Duration : March 2017 till June 2017.
Organisation : Utkarsh India Limited. – Kolkata (India)
Position : Front Office Executive
Job Profile : Handling calls,
Maintaining attendance register,
Taking care of Flight and Train Bookings
Generating Report of Attendance from Biometric software
Taking care of inbound and outbound couriers.
Duration : August 2013 – May 2014
Organisation : M/s. Akar Technical Services Co LLC – Dubai (UAE)
Position : FRONT OFFICE EXECUTIVE/ADMIN ASSISTANT
Job Profile : (Reporting to Manager HR & Admin)
Handling Front Office, attending telephone calls and visitors
Official correspondence, send / Receive fax, Email and Courier
Maintaining attendance sheet, making inventory of office equipments,
Maintaining filing system
Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings
Maintenance of stationary, pantry
Duration : November 2010 – September 2011
Organisation : Lahmeyer International – Kolkata (India)
Position : Front Office Executive
Job Profile : Handling calls,
Maintaining attendance register,
Maintaining Stationary
Assisting seniors in day to day work.
Taking care of inbound and outbound couriers.
Raising Purchase orders and Invoice.
Duration : December 2009- August 2010.
Organisation : Inspectorate Griffith India Pvt. Ltd – Kolkata (India)
Position : Executive Assistant to Managing Director.
Job Profile : To provide assistance MD in his official tasks, arranging his appointments, travel
itinerary, meetings, paper work and correspondence, etc.
Preparing MIS and other reports and presentations as may be required by the MD from time to time.
Perform general secretarial duties to include but not limited to Xerox, faxing, mailing and filing.
Correspond independently with clients, managers, etc. as per the direction of MD.
Assist the other senior managers of the company in preparing reports, presentations, etc. as may be required.
Duration : February 2007 – December 2009
Organisation : M/s WIPRO Limited - Kolkata (India)
Position : Senior Associate (Hospitality Management) July’08 to December’09
Job Profile : Taking care of Guest house and hotel all over East zone bookings for
employees and clients
Maintenance of guest house
Visits of Private Guest house and Hotels
Taking care of the guest house bill settlements
Taking care of the guest house which includes room booking, maintenance,
All other guest requirements
Position : Executive Assistant to the Senior VP and Global Head – Feb.’07 to Jun’08
Energy and Utilities
Job Profile : (Reporting to SR. Vice President)
Responsible for all travel plan and meetings.
Fixing up of calls
Hotel reservation and travel bookings
Coordination with the team members regarding the meetings
Taking care of the guest house bill settlements
Taking care of the guest house which includes room booking, maintenance, All other guest requirements
Achievements :
• Received Certificate for the Management of the Guest House.
Duration : November 2005 – November’06
Organisation : M/s TNT India Pvt. Ltd. – (Nov.05 to Apr.’06 New Delhi) (May’06 to Nov.’06
Kolkata)
Position : CUSTOMER SERVICE ASSISTANT (October’06 to November’06)
Job Profile : (Reporting to Customer Service Head)
Responsible for the day-to-day all aspects of client service.
Making sure there are no problems with any trading.
Handling customer queries & ensuring customer satisfaction by achieving delivery & service quality norms.
Selling different kind of products rendered by TNT for its valuable customers.
Position : FRONT OFFICE EXECUTIVE / RECEPTIONIST (November’05 to September’06)
Job Profile : (Reporting to Customer Service Head)
Handling Front Office, attending telephone calls and visitors
Receive Email, Co-mail and Courier
Maintaining call register (for STD & ISD)
Dealing with Customers as well as outside guests, taking and passing messages
Maintaining clients birthday and anniversary list. To arrange flower bouquet and cards for them.
Preparing proof of delivery for clients and handing it over to the cc department.
Duration : October 2004 – June 2005
Organisation : M/s UTV Software Communications Ltd. – New Delhi (India)
Position : OFFICE ADMINISTRATOR / FRONT OFFICE EXECUTIVE
Job Profile : (Reporting to GM Admin & Dubbing)
Handling Front Office, attending telephone calls and visitors
Making appointments, hotel & airline bookings
Official correspondence, send / Receive fax, Email and Courier
Accounts related – maintaining attendance sheet, making inventory of office equipments, coordinating with HO for Payment reminder
Maintaining filing system
Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings
Raising of Purchase orders
Maintenance of stationary, pantry
Data Entry & Admin
Microsoft Office
Email Handling
Procurement
Data Entry
Customer Service