Hire General Office freelancers in United States

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Zondria Jones
BASIC
United States, Orlando
Administrative Assistant Zondria Jones, Data Entry & Admin
PROFESSIONAL EXPERIENCE Amazon, Orlando, FL August 2017 – Present FC Associate 1 Pack outgoing shipments to customers • Pack outgoing customer shipments • Ambassador – trained new employees and cross trained current employees Sort Associate, August 2017 – September 2018 • Sorted outgoing customer packages for delivery Mills & Nebraska, Orlando, FL September 2014 – April 2020 HR Administrator, Aug 2019 – Present • Handle all HR functions such as maintaining and updating employee records. • Process payroll via Paycor and answer all questions pertaining to Paycor. • Handle new hire orientation which includes reviewing documents, scheduling drug screens and requesting background checks. • Administer benefits by coordinating open enrollment, reviewing and paying monthly invoices and being the point of contact for all benefits offered. • Upload and maintain job postings in Newton (applicant tracking software) and review candidates applying for jobs. • Handle all safety related incidents and maintain OSHA records and filings. • Perform other miscellaneous task and projects that may be assigned. Contract Administrator / HR Administrator, Jan 2015 – Aug 2019 Review and executed all subcontracts for the company and process all HR functions including payroll. • Review and execute subcontracts, purchase orders and change orders. • Review and close all projects once completed. • Communicate with PMs and customers regarding subcontract, purchase orders and change orders. • Handle all HR functions such as maintaining and updating employee records. • Process payroll via Paylocity and answer all questions pertaining to Paylocity. • Handle new hire orientation which includes reviewing documents, scheduling drug screens and requesting background checks. • Administer benefits by coordinating open enrollment, reviewing and paying monthly invoices and being point of contact for all benefits offered. • Perform other miscellaneous task and projects that may be assigned. Contract Administrator / HR Administrator – Contractor, Sept 2014 – Jan 2015 • Review and executed all subcontracts for the company and process all HR functions including payroll. • Review and execute subcontracts, purchase orders and change orders. • Review and close all projects once completed. • Communicate with PMs and customers regarding subcontract, purchase orders and change orders. • Process payroll via Paylocity and answer all questions pertaining to Paylocity. General Waters, Inc., Orlando, FL November 2013 – August 2014 Office Manager/Accounts Payable Clerk/ Accounts Receivable • Handle all aspects of Accounts Payable and Receivables for the company. Contact customers weekly for orders. • Maintain vendor and customer files. • Process all vendor invoices and issue payments. • Create all customer invoices and receive payments. • Record credit/debit card transactions in QuickBooks. • Manage Easy Clocking time clock and software by maintaining employee database and downloading hours. • Assist with answering phones, receiving packages, and greeting visitors to office. • Maintain office equipment. Troubleshoot issues with the equipment (copier, fax, refrigerators, printers, etc.). • Contact vendor to arrange maintenance and repairs. GOOGLE INC. (Channel Intelligence Inc.), Celebration, FL August 2007 – August 2013 Office Manager/ Accounts Payable Clerk (Acquired Channel Intelligence), Feb 2013 – Aug 2013 Transitioned all Accounts Payable for the location to the corporate Accounts Payable department. Created purchase orders in Google system. Forwarded invoices to Google AP for processing. Served as point of contact between vendors and Google AP department during transition. Instructed vendors and employees on the new payables process. • Maintained vendor relationships. • Processed daily banking from bank’s website for all Channel Intelligence bank accounts and made corresponding entries in NAV Accounting system. • Assisted the facility coordinator with answering phones, receiving packages, and greeting visitors to office. CHANNEL INTELLIGENCE INC., Celebration, FL Office Manager/ Accounts Payable Clerk, Aug 2007 – Feb 2013 Ordered and inventoried office supplies, food and drinks, and coordinated ordering foods for company and department meetings. Assisted office intern with answering phones and greeting visitors to the office. Assisted CEO and CFO with travel and coordinating meetings. Created travel arrangements for employees and out of state interview candidates. Assisted billing department with creating and distributing customer invoices. Handled incoming and outgoing mail. Distributed mail and packages. Created labels for outgoing mail/packages with FedEx, UPS, USPS, and coordinated picks up with each item. Maintained vendor relationships. • Maintained office equipment. Troubleshot issues with the equipment (copier, fax, refrigerators, printers, etc.). Contacted vendor to arrange maintenance and repairs. Ordered inks and toners. • Served as main point of contact with property manager for office. Ordered access cards for new employees. Handled maintenance issues for office suite. • Managed and maintained the company internet based travel and expense system (Concur Solutions). Maintained employee list within system by adding and removing employees and updating employee access. Addressed any questions or concerns the employees had about travel and expenses. • Data storage maintenance – scanned all payable invoices, all bank reconciliations, account statements, and any corresponding documents from the bank. Coordinated the scanning and electronic storage of all office documents to create paperless work environment. • Processed all invoices for payment by obtaining proper approvals as well as managing the purchase order process. • Issued payments (checks, ACH, and wires) for open AP. Processed and created manual expense reports. • Processed daily banking from bank’s website for all company bank accounts and made corresponding entries in NAV Accounting system. Processed daily bank deposits. • Processed month end bank account reconciliations for all company bank accounts and credit cards. • Maintained corporate credit cards by recording transactions and receipt storage for charges. Office Manager - Contractor, April 2007 – August 2007 Held responsibility for assisting HR department. Created HR files for new hire employees. Reviewed new hires paperwork for accuracy. Enrolled new hires in the company’s benefits program. Reviewed monthly benefit invoices for accuracy. • Maintained office equipment • Ordered and inventoried office supplies, food and drinks and coordinated ordering foods for company and department meetings. • Assisted CEO and CFO with travel and coordinating meetings. • Assisted billing department with creating and distributing customer invoices. ADESA IMPACT, Orlando, FL 1994 - 2007 Office Manager, 2002 - 2007 Coordinated startup of office in a new location by opening vendor accounts and instituting corporate company policies. Oversaw the day to day operations of a 3-10 person office staff. Trained new employees on usage of company software. Maintained office equipment, computer hardware, and phone systems. This included troubleshooting any problems with either system and working with corporate office and/or vendors on installing new equipment and software. Created and maintained office structure. • Human Resources / Payroll – calculated employee hours and processed new hire paperwork to be forwarded to corporate office for completion. HR contact for this location. • Accounting/ Bookkeeping – ordered all office supplies, monitored bank account activities online, processed buyer and seller A/R and created daily bank deposit, issued weekly seller A/P checks, maintained petty cash records, and processed vendor A/P invoices, and forwarded to corporate office for payment. • Oversaw 3 departments, dispatch, title, and billing department, and assisted when needed. • Set sale in computer system. This involved numbering vehicles in system and printing block tickets. • Sold vehicles in system and created bills of sale for vehicles sold. • Assisted staff in all areas when needed. Accounting Clerk Assistant/ System Coordinator, Opa-Locka, FL, 2001 - 2002 Maintained office equipment, computer hardware, and phone systems. This included troubleshooting any problems with either system and working with corporate office and/or vendors on installing new equipment and software. • Accounting/ Bookkeeping – ordered all office supplies, monitored bank account activities online, processed buyer and seller A/R and created daily bank deposit, issued weekly seller A/P checks, and processed vendor A/P invoices and issued checks. • Assisted front office with customer service. • Assisted in other areas of company when departments needed assistance and as a fill in person for employees on vacation. System Coordinator/Assistant Office Manager, Opa-Locka, FL 1999 - 2001 Maintained office equipment, computer hardware, and phone systems. This included troubleshooting any problems with either system and working with corporate office and/or vendors on installing new equipment and software. • Assisted front office with customer service and ordered all office supplies. • Assisted in other areas of company when departments needed assistance and as a fill in person for employees on vacation. • Coordinated employee schedules. Mobile Sales Manager/Assistant Office Manager, Opa-Locka, FL 1997 - 1999 Maintained company’s mobile (offsite) sales. Input vehicle data in AS/400 system and in Microsoft Access database for each sale. • Processed buyer purchases and collected buyer payments. Also processed and issued seller payments. • Main contact person for dealerships participating in mobile (offsite) sales. • Assisted front office with customer service and title department when needed. Dealer Registration and Office Clerk, Opa-Locka, FL 1994 - 1997 Created and maintained dealer files by calling on references and obtaining bank letters for each new dealer. • Performed automobile title work. • Assisted front office with customer service. EDUCATION Associates Degree in Business, 2007, Western International University, Phoenix, AZ SKILLS AND INTERESTS Certification: Certified Public Notary Skills: Proficient in Microsoft Word, Excel, Outlook, Publisher, Access, Concur, QuickBooks Enterprise, Paylocity, Paycor, and Microsoft Navision. Interests: Volunteering, reading, and computers.
Data Entry & Admin
Bookkeeping
Email Handling
Excel
General Office
Microsoft Office
$20
Kimberly Dammann
BASIC
United States, Los Angeles
Administrative Assistant Kimberly Dammann, Data Entry & Admin
Kimberly Dammann Summary Talented studio manager offering 10 years of progressive experience in health and fitness. Adept at managing operations, financial administration and key program areas. Enthusiastic individual with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team. Experience Z-Ultimate Self Defense Studios Beverly Hills - Chief Instructor 10/2016 - Current Beverly Hills, CA • Administered day-to-day operations, including accounting and budget management, performance metrics and customer service. • Consistently exceeded sales goals through up-selling and cross-selling within existing client base, as well as attracting new business. • Established objectives for all lessons, modules and projects. • Managed and organized class records and reports. • Assessed students' grasp of class material presented in courses and workshops. Z-Ultimate Self Defense Studios Westwood - Front Desk Manager 01/2011 - 11/2017 Los Angeles, CA • Developed lasting relationships with guests that built loyalty and drove revenue. • Corrected guest issues in a timely and professional manner with knowledgeable and friendly service. • Set and optimized employee schedules to secure coverage for all shifts. • Directed all front desk operations with focus on studio reputation, staff productivity and operational efficiency. • Balanced accounts and conducted nightly audits. • Generated reports detailing daily actions, including guest numbers, accounting expenses and income and supply purchases. • Handled payment processing duties and provided customers with receipts and proper bills and change. • Worked with Studio Managers and instructors to meet all incoming guest needs, smooth check-in processes and maximize satisfaction. Z-Ultimate Self Defense Studios National Headquarters - Tournament Assistant 05/2011 - 05/2019 Huntington Beach, CA • Served guests with enthusiastic, helpful demeanor to promote positive, memorable experiences. • Resolved guest concerns or complaints and kept supervisors informed of escalating situations. • Supported customer needs by providing information and answering questions concerning facility, promotions, events and organizational rules and policies. • Collaborated with peers to deliver consistent service and promote customer retention. • Created agendas and communication materials for team meetings. • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines. • Earned reputation for good attendance and hard work. • Recognized by management for providing exceptional customer service. • Handled all delegated tasks, including event reports and competitor event assignments. • Completed competitor matrix project resulting in even distribution of 4,000-6,000 competitors through 300 individual events Todd, Ferentz, Schwarcz and Rimberg, LLP - Front Desk Receptionist 08/2008 - 09/2009 Los Angeles, CA • Monitored reservations to track incoming parties and special events. • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process. • Arranged special accommodations for guests to maintain optimal satisfaction • Received all incoming calls and coordinated with hotel staff to fulfill requests and resolve issues. • Assisted with administrative tasks, including filing, answering phones and scheduling Client meetings. • Scheduled meetings for internal personnel, partners and clients using MSOutlook. • Monitored safety, health and sanitation processes throughout all areas and enforced rules to promote security and safety. • Managed all front desk operations for busy Law Firm Skills • Revenue growth • Operations oversight • New business development • Planning and coordination • Team building and leadership • Team management • Project organization • Customer service • Business operations • Administrative support • Organization • Invoice generation • Inventory management • Problem resolution • Relationship development • Process improvement • MS Office Education and Training 06/2004 Vista High School Vista, CA High School Diploma
Data Entry & Admin
General Office
Microsoft Office
Telephone Handling
Time Management
Virtual/Administrative Assistant
$20
Yolanda Munoz
BASIC
United States, New York
Yolanda Munoz Yolanda Munoz, Data Entry & Admin
YOLANDA MUÑOZ Education Taylor Business Institute, New York, NY Computer/Technical Skills Bilingual (English/Spanish) Microsoft Office, Google Sheets, Outlook – Systems: IDX, Crown, Crown Scan, Insurance Authorization Systems Relevant Experience Administrative Assistant June 2019-Present Kelly Vision Center - New York, New York • Oversee and manage three front desk receptionists and create weekly schedules. • Organize and schedule department meetings/post-surgery appointments. • Produce and distribute correspondence memos, letters and faxes. • Monitor office supply inventory, stock invoices, and expedite orders. • Develop administrative staff by providing educational opportunities and bi-quarterly trainings. • Ensure full operation of medical equipment with preventive maintenance. • Attend and manage career fair information sessions. • Verify Insurances and serve as liaison with higher administration. Senior Secretary - Neurology Department Sept 2017-June 2019 Columbia Presbyterian Hospital- New York City, NY • Contact health insurances for patient medical and prescription authorizations. • Maintain calendars, schedule staff meetings and conference calls via Microsoft Outlook. • Support hospital compliance with Patient Safety Goals. • Resolve patient issues with compassion and confidence within the expected timeframe. • Scan all necessary patient documentation upon final authorization confirmation. Administrative Coordinator Jun 2015-Nov 2016 Prodigy Properties – West Palm Beach, FL • Order all office supplies and equipment to ensure adequate resources for office operations. • Answer all real estate calls/inquiries and direct to the proper agent for follow up. • Maintain office calendar via Outlook for staff meetings and office announcements. • Upkeep and update broker profiles for social media and networking websites. Front Desk Manager Sept 2011-June 2015 Hospital for Special Surgery – Spine & Sport – Jupiter, FL • Manage a fast-paced office and switchboard while maintaining a high level of customer service. • Verify insurance service coverage in addition to obtaining referrals and authorizations. • Post charges and generate invoices for patients at time of service; assist with all payment methods. • Coordinate all rehabilitation specific expos and arrange all office staff travel itineraries and expense reimbursements. • Arrange and set up conference room for meetings and catering events. Office Manager April 2005-Sept 2011 Hospital for Special Surgery - New York, N.Y • HR responsibilities including tracking hours, managing time off, vacation time & maintaining employee files. • Process purchase orders in order to audit office invoices. • Supervise and provide training for office staff to assure maintenance of routine daily lab operations. • Maintain outlook calendar and office schedules for Director; set up conference and travel arrangements. • Manage the calculation and disbursement of the bi-weekly payroll. • Supporting Compliance with Patient Safety Goals.
Data Entry & Admin
Customer Service
Data Processing
Data Entry
General Office
Email Handling
$27
Keith Trumbull
BASIC
Administrative Assistant Keith Trumbull, Data Entry & Admin
Bryan Trumbull, Consultant EXECUTIVE SUMMARY A highly developed aptitude for technology, with 15 years of experience in banking and finance; I have worked in Marketing, IT, and Project Manager roles/projects. As a leading professional who specializes in delegating authority l am equipped in finding the right individuals for the job, streamlining processes to save company funds, and improve overall productivity. A gifted writer, thorough research technique with a proven record of accomplishment in any kind of customer-focused job. FUNCTIONAL EXPERTISE •Strong Communication Skills • Project Planning • Writing • Critical Thinking / Creative Problem Solving • Time Management • Leadership Skills FUNCTIONAL EXPERTISE DEMONSTRATED ALDEN ENGRAVING 2016- Current Administrative Assistant • Fulfilling clerical duties, including maintaining electronic files, drafting and circulating memos and managing incoming calls • Engrave object and design logos HOME HEALTH CARE 2007 -2005 Home Health Care Provider • Provided personal care needs to my parents, including medication administration, diet planning and preparation, and personal hygiene FRANKLIN TEMPLETON INVESTMENTS 2005 - 2007 Transfer Agent • Responsible for financial advisement, managing new accounts, account transfers, shareholder communication, and money transfers POSITIVE RESOURCES 2002-2005 Administrative Assistant Volunteer • Helped manage Employment Development • Coordinated company fundraising events • Maintained Microsoft Access Database BLUE SHIELD OF CALIFORNIA 2002-2005 Online Marketing Project Manager • Redesigned company website • Analyzed and reported on web server log metrics and trends • Designed and implemented electronic biweekly newsletter • Designed and managed Commercial Business Unit JPMORGAN CHASE 1998-2001 Intranet Publisher / Project Manager • Evaluated, created and implemented Department Intranet solutions • Analyzed and provided weekly server log metric reports for IT • Managed rollouts for project management tools, administrate and support end-users and maintained the tools. • Managed successful applications rollouts which contributed to cost reductions EDUCATION Bachelor of Arts (Journalism) GPA 3.8/4.0 California State University, Sacramento Minor (Sociology) GPA 3.8/4.0 California State University, Sacramento OTHER RELEVANT INFORMATION Computer skills: Microsoft Office, Adobe Creative Suite, Robo Help, HTML Awards: Employee of the Month –Blue Shield of California 2003
Data Entry & Admin
Database Design
Excel
General Office
Microsoft Office
Project Managment
$20
Dana Thomas
BASIC
United States, Chattanooga
Virtual Office Manager Dana Thomas, Data Entry & Admin
Highly motivated, results-oriented professional with a solid track record of consistently exceeding company goals & objectives. Energetic people person with extensive customer service, staffing, management, & sales background. I am currently pursuing a career with a respected leader; offering the opportunity to perform a variety of tasks at a fast & efficient pace. WORK EXPERIENCE Surge Staffing- Chattanooga, TN 2019-2020 Staffing Specialist/Branch Manager • Promoted to Branch Manager in December 2019, 8 months after hire. • Managed employees in the branch and continued sales and staffing. • Obtained detailed assignment information from customers and utilize it to provide effective customer service • Interviewed and assess applicants using the Performance Selection System to evaluate their qualifications for assignments. • Administered training of temporary employees to upgrade their skills for assignments • Monitored temporary employee attendance and performance • Troubleshoot to resolve the problems or complaints of customers and temporaries • Conducted outside service calls • Made skill sourcing telephone sales calls to acquire new business • Payroll for all customers • Time clock software Volkswagen- Chattanooga, TN 2010-2018 Team Wear Account Manager (long-term contract) • Created and implemented all processes to make the store run smoothly • Opened and closed operations daily, ensuring that the security measures of the Volkswagen facility are followed • Followed policies and procedures for processing payments and ensuring accuracy • Performed shipment inventory • Ran and updated reports daily • Addressed customer complaints and resolve issues in a manner that are consistent with Volkswagen standards • Maintained the store with little to no supervision • Performed both management sales procedures while guaranteeing Volkswagen specific guidelines are followed Unifirst Corporation- Chattanooga, TN 2009-2010 Account Executive • Contributed to the sales growth of one of North America’s largest workwear and textile service companies • Provided managed uniform, protective clothing, and custom corporate image apparel programs to businesses in diverse industries • Covered a large East Tennessee territory including Downtown Chattanooga, Dayton, Dunlap, Whitwell, and Pikeville • Generated new business and increased the customer base through local marketing efforts, building referrals and calling on larger businesses Yellow Book USA – Chattanooga, TN 2007-2009 Media Consultant and Salesperson • Sold advertising in both print and online media • Created effective advertising programs to meet the needs of business owners • Established and maintained business contacts throughout Chattanooga, Cleveland, and Athens, Tennessee Beneficial Finance – Chattanooga, TN 2004-2007 Senior Account Executive • Contacted potential customers and developed their relationship with the firm • Evaluated applicant credit and payment histories to develop financing options that best suited their needs • Won Paradigm Award for superior sales, April 2005 InHealth Record Systems, Inc. – Atlanta, GA 2000-2003 Senior Sales Assistant • Sold medical products and billing services throughout the United States • Maintained client database of over 500 companies • Top Sales Assistant, 2001-2003 EDUCATION Georgia Southern University - Statesboro, GA 1995-1999 • Bachelor of Arts, Sales & Marketing SKILLS • Microsoft Office (Word, Excel, Outlook and PowerPoint) • Nearly 9-years in Industrial Store Management • 1 year in staffing, management, and human resources. • Works extremely well in high pressured situations • Project multi-tasking • Works well independently as well as with others
Data Entry & Admin
Email Handling
Virtual/Administrative Assistant
Customer Service
Time Management
General Office
$25
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