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D'Arcee Namdjoo
BASIC
United States, Los Angeles
Executive-level Administrative Assistant D'Arcee Namdjoo, Data Entry & Admin
EXPERIENCE ICBC - CONFIDENTIAL ADMINISTRATIVE ASSISTANT NORTH VANCOUVER, BC, CANADA AUG 2019 – PRESENT • Provide administrative assistance with planning, roll-out and completion of key projects. • Act on behalf of the Director and the department in responding to internal and external customers and escalating queries as necessary. • Assist with internal lines of business initiatives as it relates to departmental strategy. • Ensure adherence to established internal policies and processes. • Prepare and maintain documents, correspondence, reports, presentations and statistics which require demonstrated proficiency in document preparation/ editing, spreadsheets and other presentation software. • Assist with budget preparation, variance reporting, expense reporting. • Provide calendar management support and preparing for meetings and special events. • Issue management tracking. ICBC - GENERAL ADMINISTRATIVE ASSISTANT (ISD) NORTH VANCOUVER, BC, CANADA MAR 2019 – AUG 2019 • Provide administrative support to 13 managers and their teams, including calendar management, preparing for meetings and special events, and acting on their behalf. • Coordinate and onboard new staff. • Other projects as requested. MILES EMPLOYMENT: RLA ARCHITECTS VANCOUVER - TEMPORARY RECEPTIONIST VANCOUVER, BC, CANADA FEB 2019 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. TPD: SEASPAN - ADMINISTRATIVE ASSISTANT (TEMP) VANCOUVER, BC, CANADA AUG 2018 - SEP 2018 • Organized and distributed mail, collected and prepared outgoing mail, ordered office supplies, covered reception areas for breaks, and other requested tasks. MILES EMPLOYMENT- VARIOUS ASSIGNMENTS VANCOUVER, BC, CANADA JUL 2018 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. UNIVERSITY OF CALIFORNIA, RIVERSIDE - ADMINISTRATIVE ASSISTANT 3 RIVERSIDE, CA, USA SEP 2016 - NOV 2017 • Assisted the Compliance Officer and the Director of Graduate Medical Education with a wide range of administrative functions requiring discretion, tact, judgment, and initiative • Coordinated, scheduled, prepared agendas, took and maintained meeting minutes for various committees, task forces, and special meetings as required. • Created and maintained Access database to assist with processing, tracking, and reporting of all requests for medical records submitted to the Compliance Department • Assisted with the processing of invoices, purchase orders, and other event planning requirements as requested. • Monitored SOM employee Compliance training requirements through the Learning Management System (LMS), including assigning trainings, modifying modules, answering questions, notifying delinquent users, and resolving user issues. LA SIERRA UNIVERSITY - EXECUTIVE ASSISTANT RIVERSIDE, CA, USA OCT 2005 - SEP 2016 • Assist the Vice President of Financial Administration/Chief Financial Officer and the Associate Vice President of Financial Administration with a wide range of administrative and secretarial functions requiring tact, judgment and a highly developed sense of responsibility. • Maintain multiple calendars, including the Vice President of Financial Administration, Associate Vice President, and scheduling of the Board Room and other rooms as needed. • Coordinate, schedule, prepare agendas, take and maintain meeting minutes for multiple committees and other special meetings as required. • Maintain legal documents and files, i.e., contracts, deeds, donations, grants, audits. • Serve as a liaison regarding administrative issues with internal and external contacts including faculty, staff, administrators, government agencies, and vendors. • Schedule appointments, screen visitors and phone calls, route calls to others or resolve issues as needed. • Prepare correspondence, respond to complaints, and communicate with students, faculty, and administrators. • Screen, interview, and supervise Student Office Assistants. EDUCATION Vancouver School of Healing Arts Foundations of Yoga Therapy JAN 2019 Vancouver School of Healing Art Certified Yoga Teacher OCT 2018 La Sierra University Master of Arts in Brain, Affect and Education JUN 2012 – SEP 2014 La Sierra University Marketing, M. B. A. SEP 2006 – JUN 2011 University of California, Riverside Business Administration, B. S. SEP 1995 – JUN 1999 COMPUTER SKILLS MS Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Publisher) Google Drive (Docs, Sheets, and Slides) Banner, ePay, and eBuy (accounting) BlueJeans (video communications) Diligent Board (board member collaborative software) Kronos Timekeeper (payroll) SAP (enterprise software) SharePoint and TYPO3 (content management system) sumtotal Systems (learning management software) WebEx (video communications)
Data Entry & Admin
Microsoft Office
Procurement
Project Managment
Time Management
Virtual/Administrative Assistant
$30
MALA DUTTA
BASIC
India, New Delhi
Administrative Assistant Mala Dutta Mala Dutta Mala Dutta, Mala Dutta, Data Entry & Admin
Job Experience Duration : May 2019 till March 2021 Organisation : BST Infratech Limited – Kolkata (India) Position : Executive Business Development Job Profile : Official correspondence, send / Receive Email . Procurement / Vendor management Taking Quotations and price variations Coordination with vendors Duration : June 2018 till November 2018. Organisation : Third Eye Security Guarding Pvt Ltd. – Kolkata (India) Position : Operations Coordinator Job Profile : Noting and making reports on minutes of meetings. Monthly Attendance and Billing Cycle Filing of regular reports from respective executives Payment follow ups Coordination with clients as and when required To cross check if the executives are visiting units on regular basis Duration : March 2017 till June 2017. Organisation : Utkarsh India Limited. – Kolkata (India) Position : Front Office Executive Job Profile : Handling calls, Maintaining attendance register, Taking care of Flight and Train Bookings Generating Report of Attendance from Biometric software Taking care of inbound and outbound couriers. Duration : August 2013 – May 2014 Organisation : M/s. Akar Technical Services Co LLC – Dubai (UAE) Position : FRONT OFFICE EXECUTIVE/ADMIN ASSISTANT Job Profile : (Reporting to Manager HR & Admin) Handling Front Office, attending telephone calls and visitors Official correspondence, send / Receive fax, Email and Courier Maintaining attendance sheet, making inventory of office equipments, Maintaining filing system Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings Maintenance of stationary, pantry Duration : November 2010 – September 2011 Organisation : Lahmeyer International – Kolkata (India) Position : Front Office Executive Job Profile : Handling calls, Maintaining attendance register, Maintaining Stationary Assisting seniors in day to day work. Taking care of inbound and outbound couriers. Raising Purchase orders and Invoice. Duration : December 2009- August 2010. Organisation : Inspectorate Griffith India Pvt. Ltd – Kolkata (India) Position : Executive Assistant to Managing Director. Job Profile : To provide assistance MD in his official tasks, arranging his appointments, travel itinerary, meetings, paper work and correspondence, etc. Preparing MIS and other reports and presentations as may be required by the MD from time to time. Perform general secretarial duties to include but not limited to Xerox, faxing, mailing and filing. Correspond independently with clients, managers, etc. as per the direction of MD. Assist the other senior managers of the company in preparing reports, presentations, etc. as may be required. Duration : February 2007 – December 2009 Organisation : M/s WIPRO Limited - Kolkata (India) Position : Senior Associate (Hospitality Management) July’08 to December’09 Job Profile : Taking care of Guest house and hotel all over East zone bookings for employees and clients Maintenance of guest house Visits of Private Guest house and Hotels Taking care of the guest house bill settlements Taking care of the guest house which includes room booking, maintenance, All other guest requirements Position : Executive Assistant to the Senior VP and Global Head – Feb.’07 to Jun’08 Energy and Utilities Job Profile : (Reporting to SR. Vice President) Responsible for all travel plan and meetings. Fixing up of calls Hotel reservation and travel bookings Coordination with the team members regarding the meetings Taking care of the guest house bill settlements Taking care of the guest house which includes room booking, maintenance, All other guest requirements Achievements : • Received Certificate for the Management of the Guest House. Duration : November 2005 – November’06 Organisation : M/s TNT India Pvt. Ltd. – (Nov.05 to Apr.’06 New Delhi) (May’06 to Nov.’06 Kolkata) Position : CUSTOMER SERVICE ASSISTANT (October’06 to November’06) Job Profile : (Reporting to Customer Service Head) Responsible for the day-to-day all aspects of client service. Making sure there are no problems with any trading. Handling customer queries & ensuring customer satisfaction by achieving delivery & service quality norms. Selling different kind of products rendered by TNT for its valuable customers. Position : FRONT OFFICE EXECUTIVE / RECEPTIONIST (November’05 to September’06) Job Profile : (Reporting to Customer Service Head) Handling Front Office, attending telephone calls and visitors Receive Email, Co-mail and Courier Maintaining call register (for STD & ISD) Dealing with Customers as well as outside guests, taking and passing messages Maintaining clients birthday and anniversary list. To arrange flower bouquet and cards for them. Preparing proof of delivery for clients and handing it over to the cc department. Duration : October 2004 – June 2005 Organisation : M/s UTV Software Communications Ltd. – New Delhi (India) Position : OFFICE ADMINISTRATOR / FRONT OFFICE EXECUTIVE Job Profile : (Reporting to GM Admin & Dubbing) Handling Front Office, attending telephone calls and visitors Making appointments, hotel & airline bookings Official correspondence, send / Receive fax, Email and Courier Accounts related – maintaining attendance sheet, making inventory of office equipments, coordinating with HO for Payment reminder Maintaining filing system Dealing with queries of in house as well as outside guests, taking and passing messages Taking appointments, fixing meetings Raising of Purchase orders Maintenance of stationary, pantry
Data Entry & Admin
Microsoft Office
Email Handling
Procurement
Data Entry
Customer Service
$20
Fatima Kiani
BASIC
Administrator Fatima Kiani, Data Entry & Admin
Fatima Zahid Kiani ex Captain Electrical Engineer Islamabad, Pakistan Profile Dedicated with strong analytical skills, a thorough knowledge of tasks that require project management, security details, protocol management, operational supervision, technical analysis and administrative outlook. Experience of 6 years in determining technical procurement requirements with expertise in scrutiny of technical documents. Qualified on repair and maintenance of night vision devices including night vision goggles, image intensifier tubes and thermal imagers. Work Experience IT Officer – Cyber Security Organization 2020 IT Officer responsible for: • Developing and maintaining a working relationship with 3rd Party service providers responsible for providing technology • Providing input for any performance management activities • Phishing attacks and phone spoofing as part of the social engineering team Senior O Level Computer Science Teacher 2017-2018 Science and Computer Science Teacher for Middle Years (O – Level): • Design of course content, project-based learning tools, inter-class group learning techniques as a Science teacher for Grade 7 and 8 • Taught Computer Studies Grade 9, 10 and 11 (O-Level) • Involved in mentoring and coaching students on one-to-one basis and attended workshops for the development of the same Corps of Electrical and Mechanical Engineers 2012 – 2016 Assistant Inspector responsible for: • Technical evaluation of tender documents of all electronics equipment being inducted in the army including biomedical equipment, radars, tanks • Prepared technical proposals in the shortest possible time • Repairs, quality inspection and timely calibration of equipment • Establishing contacts and negotiating with vendors for timely supply of resources • Preparing technical reports and documents • Administration including: o overseeing work output, maintaining holiday/sick leave records, compensations, travel within Pakistan and abroad and overall management of individuals to ensure maximum output from every faction of the organization o Motivate and encourage under command staff to achieve deadlines o Manage unit operations and delegate tasks to administrative assistants o Update office policies as and when required o Organize group meetings and seminars at Major General level o Negotiate effectively with vendors and clients to resolve time sensitive issues o Collaborate for implementation of all executive orders o In charge of the running, maintaining records, expenses and manpower of the officer’s tea bar o Co-ordinate with GHQ and various units for smooth travel of inspection teams in country and abroad. Coordinate at various level in the Army and with Original Equipment Manufacturers for timely provision of visas and travel documents, boarding and lodging arrangements and transport facilities of teams Accomplishments: • Selected to be part of the team assigned to carry out electronic inspection of surface to air missile system in China. The system was later inducted in Pakistan Army. • Selected to be part of the first ever batch of Lady Officers Contingent for 23rd March National Parade • Was frequently tasked by Unit Commanding Officer to take over command of Section in the absence of GSO-1 (Colonel) 2010 - 2011 Laboratory Officer responsible for: • Repair and maintenance of all optoelectronic equipment including night vision goggles, image intensifier tubes and thermal imagers • Ensuring battle worthiness of equipment by performing repairs on SMT cards of thermals imagers including Sophie and Catherine, Gen II and Gen III night vision goggles and image intensifier tubes • Administration including: o Effectively utilize and mobilize the human resource for inventory management o Communicate with end user (units engaged on the battle front) sustain pressure situations to prioritize repair work o Spot check of security check posts o Ensure working of security equipment installed on the unit perimeter o Management of protocol and logistics of national and foreign delegates o Update and maintain records of duty drivers and military vehicles pools o Overseeing smooth working of unit mess and tea bar Accomplishments • SRU Repair Level Course of Catherine FC (14 Feb 2011 – 21 Feb 2011) • ILM Maintenance Course of Sophie CCD (20 Sep 2011 – 21 Sep 2011) • Financial Management and Auditing Course (16 Jun 2010 – 18 Jun 2010) • Computerized Numerically Controlled Machining and Automation Course (19 Jul 2010 – 23 Jul 2010) • Short Course on Radio Set RT – 9600 / 4600 (08 Nov 2010 – 13 Nov 2010) • LRU repair training course on Catherine FC (13 Dec 2010 – 18 Dec 2010) Professional training 2011-2012 College of Electrical and Mechanical Engineering, NUST, Rawalpindi, Pakistan • Young officer’s administration and logistic course o Topics covered:  Media and information warfare  Military law  EME Procedures and Administration  Communication skills  Staff duties and Intelligence  Administration and Logistics  Integrated Engineering Support System  Recovery  Cross training • Young officer’s electronic equipment course o Topics covered:  Test and diagnostic equipment  Wireless equipment • Optoelectronic devices including night vision devices and thermal imagers Nov 2009 - Apr 2010 Pakistan Military Academy, Kakul Pakistan • Basic military training • Extensive weapon handling training (Submachine gun MP-5, MP-7, Assault rifle G-3 (won the best shooter gold medal from a disnce of 300m,200m and 100m) Semi-automatic service pistols Academic Summary Bahria University, Islamabad, Pakistan BEE (4 years) Bachelors of Electrical Engineering (electronics) 2005-2009 Finest Skills • Possess positive leadership qualities • Proactive and punctilious • Excellent communication and writing skills (IELTS CLB-10) • Good analytical skills • Ability to work well under pressure and minimal supervision References Major Shahnaz Gul Logistic Officer UN Mission Congo MONUSCO
Data Entry & Admin
Customer Support
Virtual/Administrative Assistant
Customer Service
Time Management
Procurement
$38
Dhanaraj Jagtap
BASIC
Administrative Assistant Dhanaraj Jagtap, Data Entry & Admin
** I have worked as a Civil engineer for the Raj Constructions, managing various aspects of construction. Responsibilities: 1. Scheduling and preparing B.O.Qs of the project. 2. Created improved filing system to maintain and secure client data. 3. Set work schedules, coordinated site facilities and monitored progress. 4. Managed billing, invoicing and payment processing operations. 5. Developed rapport with clients and vendors to cultivate loyalty and satisfaction. 6. Resource allocation and team building to improve operations and process. ** I worked as a Liaison officer for the Kamala Group's construction projects. Activities and responsibilities: 1. Collaborate and communicate activities with organisations outside the Kamala Group to resolve any issue that arises. 2. Coordinating with different departments of Municipal Corporation of Greater Mumbai such as Storm Water Drain, Pest Control, Building, Assessment & Collection and Maintenance to acquire premissions and certificates required from commencement of construction till completion of the project. 3. Coordinating with the Architecture department, Legal department and Accounts department regarding any property disputes and property tax of all the projects and providing proper solution to the for the issue. 4. Maintaining relations with the Chief Engineers of various departments of the MCGM for smooth progress of the projects. 5. Procurement of documents and permissions required for building construction such as Intimation of Disapproval, Commencement Certificate, Completion Certificate and Occupation Certificate. 6. Maintaining detailed records of all the documents and transactions of the construction project from end-to-end ** Worked as an Assistant Category Manager for UrbanClap Activities and responsibilities: 1. Managed a category of 150+ skilled professionals through various methods. 2. Training professionals as per company norms to provide services and to maintain the quality of service delivered. 3. Conducted utility expirements to increase the number of man-hours and revenue of both the professional and the company. 4. Ensure work aligned with client requirements is delivered.
Data Entry & Admin
Customer Service
Experimentation & Testing
Procurement
Project Managment
Virtual/Administrative Assistant
$5
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