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D'Arcee Namdjoo
BASIC
United States, Los Angeles
Executive-level Administrative Assistant D'Arcee Namdjoo, Data Entry & Admin
EXPERIENCE ICBC - CONFIDENTIAL ADMINISTRATIVE ASSISTANT NORTH VANCOUVER, BC, CANADA AUG 2019 – PRESENT • Provide administrative assistance with planning, roll-out and completion of key projects. • Act on behalf of the Director and the department in responding to internal and external customers and escalating queries as necessary. • Assist with internal lines of business initiatives as it relates to departmental strategy. • Ensure adherence to established internal policies and processes. • Prepare and maintain documents, correspondence, reports, presentations and statistics which require demonstrated proficiency in document preparation/ editing, spreadsheets and other presentation software. • Assist with budget preparation, variance reporting, expense reporting. • Provide calendar management support and preparing for meetings and special events. • Issue management tracking. ICBC - GENERAL ADMINISTRATIVE ASSISTANT (ISD) NORTH VANCOUVER, BC, CANADA MAR 2019 – AUG 2019 • Provide administrative support to 13 managers and their teams, including calendar management, preparing for meetings and special events, and acting on their behalf. • Coordinate and onboard new staff. • Other projects as requested. MILES EMPLOYMENT: RLA ARCHITECTS VANCOUVER - TEMPORARY RECEPTIONIST VANCOUVER, BC, CANADA FEB 2019 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. TPD: SEASPAN - ADMINISTRATIVE ASSISTANT (TEMP) VANCOUVER, BC, CANADA AUG 2018 - SEP 2018 • Organized and distributed mail, collected and prepared outgoing mail, ordered office supplies, covered reception areas for breaks, and other requested tasks. MILES EMPLOYMENT- VARIOUS ASSIGNMENTS VANCOUVER, BC, CANADA JUL 2018 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. UNIVERSITY OF CALIFORNIA, RIVERSIDE - ADMINISTRATIVE ASSISTANT 3 RIVERSIDE, CA, USA SEP 2016 - NOV 2017 • Assisted the Compliance Officer and the Director of Graduate Medical Education with a wide range of administrative functions requiring discretion, tact, judgment, and initiative • Coordinated, scheduled, prepared agendas, took and maintained meeting minutes for various committees, task forces, and special meetings as required. • Created and maintained Access database to assist with processing, tracking, and reporting of all requests for medical records submitted to the Compliance Department • Assisted with the processing of invoices, purchase orders, and other event planning requirements as requested. • Monitored SOM employee Compliance training requirements through the Learning Management System (LMS), including assigning trainings, modifying modules, answering questions, notifying delinquent users, and resolving user issues. LA SIERRA UNIVERSITY - EXECUTIVE ASSISTANT RIVERSIDE, CA, USA OCT 2005 - SEP 2016 • Assist the Vice President of Financial Administration/Chief Financial Officer and the Associate Vice President of Financial Administration with a wide range of administrative and secretarial functions requiring tact, judgment and a highly developed sense of responsibility. • Maintain multiple calendars, including the Vice President of Financial Administration, Associate Vice President, and scheduling of the Board Room and other rooms as needed. • Coordinate, schedule, prepare agendas, take and maintain meeting minutes for multiple committees and other special meetings as required. • Maintain legal documents and files, i.e., contracts, deeds, donations, grants, audits. • Serve as a liaison regarding administrative issues with internal and external contacts including faculty, staff, administrators, government agencies, and vendors. • Schedule appointments, screen visitors and phone calls, route calls to others or resolve issues as needed. • Prepare correspondence, respond to complaints, and communicate with students, faculty, and administrators. • Screen, interview, and supervise Student Office Assistants. EDUCATION Vancouver School of Healing Arts Foundations of Yoga Therapy JAN 2019 Vancouver School of Healing Art Certified Yoga Teacher OCT 2018 La Sierra University Master of Arts in Brain, Affect and Education JUN 2012 – SEP 2014 La Sierra University Marketing, M. B. A. SEP 2006 – JUN 2011 University of California, Riverside Business Administration, B. S. SEP 1995 – JUN 1999 COMPUTER SKILLS MS Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Publisher) Google Drive (Docs, Sheets, and Slides) Banner, ePay, and eBuy (accounting) BlueJeans (video communications) Diligent Board (board member collaborative software) Kronos Timekeeper (payroll) SAP (enterprise software) SharePoint and TYPO3 (content management system) sumtotal Systems (learning management software) WebEx (video communications)
Data Entry & Admin
Microsoft Office
Procurement
Project Managment
Time Management
Virtual/Administrative Assistant
30 $
Erika Nguyen
BASIC
Administrative Assistant Erika Nguyen, Data Entry & Admin
An administrative assistant with over 3 years of experience. Strong Microsoft Office Suite skills, success in streamlining operations, prioritizing projects, and boosting morale. Overall background covers a wide range of experiences, particularly in customer service, administrative operations, and creative fields. Experience: 1) Bulk Mail Processor/ Biola University/ Office of Marketing/ La Mirada, CA/ 2018-2020 Boosted interest in Biola University by ensuring the timely delivery of all marketing materials, "swag", student acceptance letters, and student rejection letters. Accomplishments include proactive management of inventory, streamlining marketing print jobs by creating new spreadsheets to keep better track of multiple print operations, and demonstrating great initiative by stepping in to assist the mail team by observing how they package and ship marketing materials. 2) Administrative Assistant/ Biola University/ Office of Digital Learning/ 2017-2018 Expedited Biola's expansion of online course programs by obtaining and vetting course approval document submissions by faculty and streamlining and a multitude of databases concerning important course and faculty information. Accomplishments include guaranteeing a smoother transition into online learning for all students by ensuring faculty members were properly trained for online teaching, increased student satisfaction by responding to email requests concerning technical difficulties on Canvas, and boosting workflow in my team by taking accurate meeting notes, distributing mail, and guaranteeing reliable access to course records. 3) Interim Receptionist/ Allan Hancock College/ Tutorial Center / August 2015- December 2015 Supervised the day-to-day functions of the Tutorial Center by coordinating student worker and tutee schedules, collaborating with faculty and staff concerning tutee needs and goals, managing confidential records concerning tutorial center applicants, and guiding walk-in inquiries or phone inquiries to various resources on campus. Accomplishments include raising confident in the Tutorial Center by creating a new, streamlined filing system to keep track of applicant records, empower students for success by analyzing student needs and finding them an appropriate tutor, and offering trouble-shooting expertise concerning printers and computers. Skills: -Microsoft Word, Excel, and Outlook. -Google Docs -Filing & Records Management -Data Entry -Time Management -Problem Solving -Oral & Written Communication -Customer Service
Data Entry & Admin
Data Entry
Excel
Microsoft Office
Microsoft Outlook
Time Management
17 $
Catherine Khabetsa
BASIC
Kenya, Nairobi
Virtual Assistant and Beginner Data Analyst Catherine Khabetsa, Data Entry & Admin
EXPERIENCE NOVEMBER 2020 – FEBRUARY 2021 DATA ENTRY AND ANALYSIS, KENSTAR PLASTIC INDUSTRIES LTD Streamlining data reception and recording. In charge of data from input to transformation to output in the production process. Created a system to easily input data into Excel in an organized manner to analyze and interpret various information from the data. In charge of analyzing annual sales comparisons. EDUCATION MAY 2017 – AUGUST 2020 BSC. INTERNATIONAL BUSINESS ADMINISTRATION, USIU-AFRICA Concentration in Entrepreneurship and electives in Supply Chain Management and Business Process Management. Strong interest on E-commerce, Productions and Operations Management as well as Business Data Analytics. Graduated September 2020 Cumulative GPA 3.20 JANUARY 2011 - NOVEMBER 2014 KENYA CERTIFICATE OF SECONDARY EDUCATION, LUGULU GIRLS’ HIGH SCHOOL Performed highly in sciences, mathematics, and languages while average in humanities. Overall grade B+ SKILLS • Leadership • Proficient in Microsoft Office applications; Excel, Word, and PowerPoint • Upper intermediate level French • Fluent in English • Fluent in Kiswahili • Team player • Social • Can work well under pressure or under supervision • Easily adaptable to new environments • Attentive and resilient • Beginner in Python • Knowledgeable in IST • Mathematics • Planning and organizing • Quick learner • Competitive • Research skills • Beginner in data analysis • Presentation skills • Computer proficiency
Data Entry & Admin
Microsoft Office
Data Entry
Time Management
Data Analytics
Excel
7 $
Jhalak Garg
BASIC
India, New Delhi
Administrative Executive/ Virtual Assistant Jhalak Garg, Data Entry & Admin
Executive Assistance/ Virtual Assistant with over 4 years of experience in office management, administrative support and HR that thrives in a demanding face-paced environment and maintain the utmost confidentiality. Possesses an MBA in HR and expertise in Microsoft excel. Highly dependable, ethnic and reliable support specialist and leader that blends advanced organizational, and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Looking to leverage my knowledge and experience into a role as in Administrative Assistant. EXPERIENCE EXECUTIVE ASSISTANT, GO FRO Provides Highest level of support to the CEO. Oversee company operation. Responsible for numerous administrative functions including the management of all correspondence, daily scheduling, tracking expenses, inventory handling, making google spreadsheets and handling daily expenses. - Maintained utmost discretion when dealing with sensitive topics. - Create and maintain filing systems, both electronic and physical. - Fixing meetings. - Data Handling & Spreadsheets. - Internet research Handling. - Maintaining records and files. - General Admin Activities like purchase of stationary & other office items. - Dispatching of courier - Will be involved in recruitment life cycle - Giving Offers to Selected Candidates and negotiating - Trained 2 administrative assistants during the period of company expansion, ensuring that they pay explicit attention to company policies and every minute detail. - Scheduled and coordinated meetings and travel arrangements for supervisors and managers. - Maintained client files, compiled relevant documents, and entered information into internal database, confirming the inclusions of important and correct information. - Prepare communications, such as memos, email, invoices, google spreadsheets and other correspondence EXECUTIVE ASSISTANT, [email protected] Responsible for various office management duties such as scheduling and processing reports on daily basis. Managed customers and administration request. - Acted as liaison between customers and the development team to ensure a positive experience for customers. - Data Handling & Spreadsheets. - Managed budget during rapid staff growth to maintain overhead cost. - Fixing meetings. - Internet research Handling. - Maintaining records and files. - General Admin Activities like purchase of stationary & other office items. - Dispatching of courier - Will be involved in recruitment life cycle - Taking feedback of candidate after interview - Giving Offers to Selected Candidates and negotiating - Ensured all files were updated, maintained and organized efficiently. - Utilized communication and administration skills to sustain positive relations with vendors. - Maintained client files, compiled relevant documents, and entered information into internal database, confirming the inclusions of important and correct information. EDUCATION 2015 MBA, MNAIPAL UNIVERSITY SKILLS • Time Management • Communication Skills • Organization • Planning • Adaptability • Work on time • Creative • Visualization • Stress Management • Teamwork • Independency • Positive • Learning to learn STRENGTH - Administrative Support - Operations Management - Preparation $ Delivery - Invoice processing $ Billing - Documentation preparation - Travel Coordination - Client Handle
Data Entry & Admin
Excel
Virtual/Administrative Assistant
Data Entry
Time Management
Microsoft Office
8 $
Kimberly Dammann
BASIC
United States, Los Angeles
Administrative Assistant Kimberly Dammann, Data Entry & Admin
Kimberly Dammann Summary Talented studio manager offering 10 years of progressive experience in health and fitness. Adept at managing operations, financial administration and key program areas. Enthusiastic individual with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Excited to begin new challenge with successful team. Experience Z-Ultimate Self Defense Studios Beverly Hills - Chief Instructor 10/2016 - Current Beverly Hills, CA • Administered day-to-day operations, including accounting and budget management, performance metrics and customer service. • Consistently exceeded sales goals through up-selling and cross-selling within existing client base, as well as attracting new business. • Established objectives for all lessons, modules and projects. • Managed and organized class records and reports. • Assessed students' grasp of class material presented in courses and workshops. Z-Ultimate Self Defense Studios Westwood - Front Desk Manager 01/2011 - 11/2017 Los Angeles, CA • Developed lasting relationships with guests that built loyalty and drove revenue. • Corrected guest issues in a timely and professional manner with knowledgeable and friendly service. • Set and optimized employee schedules to secure coverage for all shifts. • Directed all front desk operations with focus on studio reputation, staff productivity and operational efficiency. • Balanced accounts and conducted nightly audits. • Generated reports detailing daily actions, including guest numbers, accounting expenses and income and supply purchases. • Handled payment processing duties and provided customers with receipts and proper bills and change. • Worked with Studio Managers and instructors to meet all incoming guest needs, smooth check-in processes and maximize satisfaction. Z-Ultimate Self Defense Studios National Headquarters - Tournament Assistant 05/2011 - 05/2019 Huntington Beach, CA • Served guests with enthusiastic, helpful demeanor to promote positive, memorable experiences. • Resolved guest concerns or complaints and kept supervisors informed of escalating situations. • Supported customer needs by providing information and answering questions concerning facility, promotions, events and organizational rules and policies. • Collaborated with peers to deliver consistent service and promote customer retention. • Created agendas and communication materials for team meetings. • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines. • Earned reputation for good attendance and hard work. • Recognized by management for providing exceptional customer service. • Handled all delegated tasks, including event reports and competitor event assignments. • Completed competitor matrix project resulting in even distribution of 4,000-6,000 competitors through 300 individual events Todd, Ferentz, Schwarcz and Rimberg, LLP - Front Desk Receptionist 08/2008 - 09/2009 Los Angeles, CA • Monitored reservations to track incoming parties and special events. • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process. • Arranged special accommodations for guests to maintain optimal satisfaction • Received all incoming calls and coordinated with hotel staff to fulfill requests and resolve issues. • Assisted with administrative tasks, including filing, answering phones and scheduling Client meetings. • Scheduled meetings for internal personnel, partners and clients using MSOutlook. • Monitored safety, health and sanitation processes throughout all areas and enforced rules to promote security and safety. • Managed all front desk operations for busy Law Firm Skills • Revenue growth • Operations oversight • New business development • Planning and coordination • Team building and leadership • Team management • Project organization • Customer service • Business operations • Administrative support • Organization • Invoice generation • Inventory management • Problem resolution • Relationship development • Process improvement • MS Office Education and Training 06/2004 Vista High School Vista, CA High School Diploma
Data Entry & Admin
General Office
Microsoft Office
Telephone Handling
Time Management
Virtual/Administrative Assistant
20 $
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