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Wilson Tharakan
BASIC
India, New Delhi
Executive Assistant/Administrative Assistant Wilson Tharakan, Data Entry & Admin
• An experienced Executive Assistant providing Administrative and Business support to the senior executives • A motivated self-starter, able to quickly grasp issues and attend to details. Worked with Goyal Group as an Executive Assistant to MD from July 2015. The Co. manufactures Industrial Gases, Process Gases, Shielding Gases and Specialty Gases. Job responsibilities:  To provide high level administrative support that involves preparing reports, scheduling meetings, planning business trips, managing information by the Managing Director  Support the MD in the preparation of all documentation required for key decision making as required.  Handling of confidential information which requires discretion and diplomacy.  Draft or edit correspondence including memoranda, organisational reporting and other documents.  Support by assisting with incoming calls, emails, and time requests, and prepare appropriate responses or follow-up tasks Other Work:  Prepares, compiles, and sorts documents for data entry.  Verifies and logs receipt of data.  Transcribes source data into the required electronic format.  Transfers information from paper formats into computer files using keyboards  Performs high-volume data entry using word processing, spreadsheet, database, or other computer software.  Verifies integrity of data by comparing it to source documents  Fast typing skills  Excellent knowledge of word processing tools
Data Entry & Admin
Customer Support
Data Entry
Excel
General Office
Virtual/Administrative Assistant
20 $
D'Arcee Namdjoo
BASIC
United States, Los Angeles
Executive-level Administrative Assistant D'Arcee Namdjoo, Data Entry & Admin
EXPERIENCE ICBC - CONFIDENTIAL ADMINISTRATIVE ASSISTANT NORTH VANCOUVER, BC, CANADA AUG 2019 – PRESENT • Provide administrative assistance with planning, roll-out and completion of key projects. • Act on behalf of the Director and the department in responding to internal and external customers and escalating queries as necessary. • Assist with internal lines of business initiatives as it relates to departmental strategy. • Ensure adherence to established internal policies and processes. • Prepare and maintain documents, correspondence, reports, presentations and statistics which require demonstrated proficiency in document preparation/ editing, spreadsheets and other presentation software. • Assist with budget preparation, variance reporting, expense reporting. • Provide calendar management support and preparing for meetings and special events. • Issue management tracking. ICBC - GENERAL ADMINISTRATIVE ASSISTANT (ISD) NORTH VANCOUVER, BC, CANADA MAR 2019 – AUG 2019 • Provide administrative support to 13 managers and their teams, including calendar management, preparing for meetings and special events, and acting on their behalf. • Coordinate and onboard new staff. • Other projects as requested. MILES EMPLOYMENT: RLA ARCHITECTS VANCOUVER - TEMPORARY RECEPTIONIST VANCOUVER, BC, CANADA FEB 2019 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. TPD: SEASPAN - ADMINISTRATIVE ASSISTANT (TEMP) VANCOUVER, BC, CANADA AUG 2018 - SEP 2018 • Organized and distributed mail, collected and prepared outgoing mail, ordered office supplies, covered reception areas for breaks, and other requested tasks. MILES EMPLOYMENT- VARIOUS ASSIGNMENTS VANCOUVER, BC, CANADA JUL 2018 • Duties included answering phones, copying, filing, arranging for couriers, and other assigned tasks. UNIVERSITY OF CALIFORNIA, RIVERSIDE - ADMINISTRATIVE ASSISTANT 3 RIVERSIDE, CA, USA SEP 2016 - NOV 2017 • Assisted the Compliance Officer and the Director of Graduate Medical Education with a wide range of administrative functions requiring discretion, tact, judgment, and initiative • Coordinated, scheduled, prepared agendas, took and maintained meeting minutes for various committees, task forces, and special meetings as required. • Created and maintained Access database to assist with processing, tracking, and reporting of all requests for medical records submitted to the Compliance Department • Assisted with the processing of invoices, purchase orders, and other event planning requirements as requested. • Monitored SOM employee Compliance training requirements through the Learning Management System (LMS), including assigning trainings, modifying modules, answering questions, notifying delinquent users, and resolving user issues. LA SIERRA UNIVERSITY - EXECUTIVE ASSISTANT RIVERSIDE, CA, USA OCT 2005 - SEP 2016 • Assist the Vice President of Financial Administration/Chief Financial Officer and the Associate Vice President of Financial Administration with a wide range of administrative and secretarial functions requiring tact, judgment and a highly developed sense of responsibility. • Maintain multiple calendars, including the Vice President of Financial Administration, Associate Vice President, and scheduling of the Board Room and other rooms as needed. • Coordinate, schedule, prepare agendas, take and maintain meeting minutes for multiple committees and other special meetings as required. • Maintain legal documents and files, i.e., contracts, deeds, donations, grants, audits. • Serve as a liaison regarding administrative issues with internal and external contacts including faculty, staff, administrators, government agencies, and vendors. • Schedule appointments, screen visitors and phone calls, route calls to others or resolve issues as needed. • Prepare correspondence, respond to complaints, and communicate with students, faculty, and administrators. • Screen, interview, and supervise Student Office Assistants. EDUCATION Vancouver School of Healing Arts Foundations of Yoga Therapy JAN 2019 Vancouver School of Healing Art Certified Yoga Teacher OCT 2018 La Sierra University Master of Arts in Brain, Affect and Education JUN 2012 – SEP 2014 La Sierra University Marketing, M. B. A. SEP 2006 – JUN 2011 University of California, Riverside Business Administration, B. S. SEP 1995 – JUN 1999 COMPUTER SKILLS MS Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Publisher) Google Drive (Docs, Sheets, and Slides) Banner, ePay, and eBuy (accounting) BlueJeans (video communications) Diligent Board (board member collaborative software) Kronos Timekeeper (payroll) SAP (enterprise software) SharePoint and TYPO3 (content management system) sumtotal Systems (learning management software) WebEx (video communications)
Data Entry & Admin
Microsoft Office
Procurement
Project Managment
Time Management
Virtual/Administrative Assistant
30 $
Sindhura Balaraman
BASIC
India, Chennai
Admin/ Data entry , Executive Assistant, Sindhura Balaraman, Data Entry & Admin
Achievements :  Topper in English in senior secondary.  Passed Bsc.ISM with distinction.  Won scholarship for ranking first out of 123 students in MBA.  Awarded ‘MAHAKAVI SUBRAMINIA BHARATHIAR AWARD’ for ranking first in MBA in college.  Awarded ‘GOLD SHIELD AND CASH AWARD’ for ranking 3rd in ANNA UNIVERSITY in MBA. INDOSTAR CAPITAL FINANCE LTD Front Office/ Admin Executive. Nov’17 – Sep’18 1. EPABX (Contact Management) and front desk activities 2. Register Management and Vendor management 3. House Keeping Management and Petty Cash Handling 4. Checking of vendor bills and forwarding for payments. Maintaining expense details for all the vendors and following up with them. 5. Courier – Inward and Outward management including speed post 6. PAN INDIA admin management including office set up , courier management, branch wise inauguration details, manpower set up. 7. Maintenance of MIS branch opening and disbursement reports for PAN INDIA. Executive Assistant Activities : 1. Ticket booking , complete record maintenance , preparing MOM, providing data for presentation 2. Scrutinizing bills of all the State Heads and arranging for their reimbursment. 3. Maintaining expense details for the Business Head. 4. Monitoring all HR activities , taking care of recruitment for PAN INDIA. 5. Maintaining meeting appointments for Business Head and organising for the same. INITIATIVE: Complete office maintenance, infra and set-up of the organization since it is a start-up company. ELS INTERNATIONAL EDUCATION PATHWAYS PVT LTD Operations and Finance Executive. Aug’16 – Nov’17 1. ETS TOEFL TESTING– Test Centre Administrator and Proctor, incharge of TOEFL administrations. 2. EPABX (Contact Management) and front desk activities 3. Register Management and Vendor management 4. Printing of ID, Visiting and Access cards for new employees 5. Stock Management for Gift Items and Marketing Materials 6. House Keeping Management and Petty Cash Handling 7. Events organized : ELS Fair, US Commercial Services Fair. 8. Checking of vendor bills and forwarding for payments. 9. Travel Desk Management 10. Diesel Payments & Management of Receipts Finance activities : 1. Accounting of weekly payments in QuickBooks Intuit. 2. Bank Réconciliation Statement 3. Chennai and Branches student receipts and petty cash accounting 4. Online payment of PF, ESI, TDS and service tax and GST 5. Online telephone payments and recharge of petrol card 6. Credit card workings and reconciliation 7. Processing of employee reimbursements. INITIATIVE: Proper organization of stocks and maintenance of office cleanliness. HDFC BANK LTD Assistant Manager – Retail Branch Banking. Apri’14 – Aug’14 - 1. Cross-Selling of HDFC bank products to customers walking-In to the branch. - 2. Maintain deliverables such as cheque book, debit cards and pins of customers and inform them about collecting the same on a regular basis. - 3. Monitor CRM tool and customer related queries - 4. Generate leads for various banking products such as Insurance, Fixed Deposits, Savings - Account etc. - and provide a report to Frontline Sales team., - 5. Perform all back end operations for transactions such as Accounts Payable and intimate customers on a timely basis. - 6. Ensure and check proper stock of deliverables daily and enter them into the system. INITIATIVE: Acquired many new customers for insurance policies and opening of savings accounts. ELS INTERNATIONAL EDUCATION PATHWAYS PVT LTD Operations and Finance Executive. Aug’16 – Nov’17 1. ETS TOEFL TESTING– Test Centre Administrator and Proctor, incharge of TOEFL administrations. 2. EPABX (Contact Management) and front desk activities 3. Register Management and Vendor management 4. Printing of ID, Visiting and Access cards for new employees 5. Stock Management for Gift Items and Marketing Materials 6. House Keeping Management and Petty Cash Handling 7. Events organized : ELS Fair, US Commercial Services Fair. 8. Checking of vendor bills and forwarding for payments. 9. Travel Desk Management 10. Diesel Payments & Management of Receipts Finance activities : 1. Accounting of weekly payments in QuickBooks Intuit. 2. Bank Réconciliation Statement 3. Chennai and Branches student receipts and petty cash accounting 4. Online payment of PF, ESI, TDS and service tax and GST 5. Online telephone payments and recharge of petrol card 6. Credit card workings and reconciliation 7. Processing of employee reimbursements. INITIATIVE: Proper organization of stocks and maintenance of office cleanliness. HDFC BANK LTD Assistant Manager – Retail Branch Banking. Apri’14 – Aug’14 - 1. Cross-Selling of HDFC bank products to customers walking-In to the branch. - 2. Maintain deliverables such as cheque book, debit cards and pins of customers and inform them about collecting the same on a regular basis. - 3. Monitor CRM tool and customer related queries - 4. Generate leads for various banking products such as Insurance, Fixed Deposits, Savings - Account etc. - and provide a report to Frontline Sales team., - 5. Perform all back end operations for transactions such as Accounts Payable and intimate customers - on a timely basis. - 6. Ensure and check proper stock of deliverables daily and enter them into the system. INITIATIVE: Acquired many new customers for insurance policies and opening of savings accounts. AMTEX SOFTWARE SOLUTIONS PVT LTD Executive – Finance and Accounts Oct’12 – Aug’13 1. Working on TALLY ERP 9 software for the core finance team 2. Passing Journal vouchers, invoices booking for Chennai and Delhi 3. Direct contact with the CEO, and taking care of his personal and official transactions 4. Responsible for handling cash and bank related transactions and tallying physical cash on a daily basis. 5. Regular co-ordination with the bank and maintaining cordial relationships with them 6. Responsible for Vendor and creditor payments and filing of VAT,CST for Amtex group companies, and TDS online payment. 7. Responsible for Bank Reconciliation Statement and petty cash and housekeeping expenses. 8. Maintaining company seals and taking care of stationaries and proper management of them. 9. Raising of invoices-domestic and international and preparation of reports. INITIATIVE: Creation of new reports for fund management and requirement.
Data Entry & Admin
Customer Support
Data Entry
Email Handling
Microsoft Outlook
Virtual/Administrative Assistant
15 $
Irene Coleman
BASIC
United States, Los Angeles
Administrative Professional Irene Coleman, Data Entry & Admin
PROFESSIONAL EXPERIENCE LEGAL ASSISTANT (part-time) - 9/2019 to Present Hausman & Sosa – Woodland Hills, CA - Employment Defense Litigation - Provide Secretarial/Administrative support to 3 attorneys - Draft Client Letters, Documents, Proofreading - Prepare, Format, File/Serve Briefs, Motions, Discovery, etc. - Court Filings via OneLegal - Westlaw Form Builder (Interrogatories, etc.) - Calendaring - Assist Senior Paralegal HR GENERALIST (part-time) – 4/2018 to 5/2019 Scale, Inc. – Sherman Oaks, CA - Organize, post, and maintain all job postings across various job boards and hiring platforms - Recruitment for all positions including phone screenings, interviews, offers, pre-employment items, etc. - Applicant Testing - Maintain hiring calendar for phone and in-person interviews, to coordinate with partners schedules - Conduct pre- and post-employment activities, such as new employment orientation and exit interviews - Assist with other HR projects and assignments when assigned - Interviewing, Onboarding, Terminations - Extend Offers/New Hire Documentation - Ensure staffing levels are maintained - Employment Verification - Create New Policies and Processes HR GENERALIST/OFFICE MANAGER – 1/2017 to 2/2018 Nightingale Home Healthcare - Las Vegas, NV -Assistant to Regional Vice President of Operations -Assist Corporate HR and Clinical Director -Recruiting Top Applicants -Applicant Testing -Interviewing, Onboarding, Terminations -Extend Offers/New Hire Documentation -Establish Relationships with External Recruiting Vendors -Ensure staffing levels are maintained -Employment Verification -New Hire Orientation -Write/Place Employment Ads on Intranet and External Sites -Unemployment Claims -Workers Comp Claims -Timesheet Review and Approval -Handle Employee Relation Issues -Administration of Policies -Ensure Compliance with Medicare, State and Local Laws -Maintain Confidentiality of Personnel Records -HIPAA Training -Coordinate Resolution of Policy/Procedural Problems and Inquiries -Employee and Applicant Customer Service -Proofread Marketing Materials for Content/Errors HR GENERALIST/MANAGER – 9/2015 to 12/2016 Dynamic Home Care - Las Vegas, NV -Provide HR direction and support -Recruiting, Onboarding and Terminations -Ensure staffing levels are maintained -New Hire Orientation -Facilitate Training and Development -Supervise 105+ Personal Care Attendants and CNAs -Coach, counsel and discipline employees -Employment Verifications / Unemployment Claims -Maintain relationships with recruiting vendors -Monitor and appraise job results -Ensure compliance with Medicaid, State and local laws and regulations -Set up/Maintain new hire paperwork and employee files -Bi-monthly Client/employee Newsletters -Scheduling HR GENERALIST – 3/2015 to 9/2015 Turf Terminators - Van Nuys, CA (company closed) - Support Human Resources Manager - Onboarding and Terminations - Handle Workers Comp Claims - ADP Clock-ins/Clock-outs, Timecard Review and Approvals - Maintain HR & Training Records - Facility Maintenance and Supervision - Schedule Appointments - Referrals Coordinator and Auditor - Audit Mileage - Provide Customer Service to Employees and Applicants - Greets Visitors and Vendors - Maintain Supplies Inventory - General administrative duties STAFFING COORDINATOR – 2014 to 2015 Continuity Care Home Nurses - North Hollywood, CA - Staff Patients Timely After Admission & Authorization - Ensure Patient Satisfaction - Contact Responsible Party to Coordinate Staffing - Authorization Requests - Prepare and Update Schedules - Verification of Payer Sources - Prepare Motions and Court Filings for Co. RN/Attorney - Coordination of Services - Timesheet Approvals - Case Conference Meetings - Reception/General Office CLIENT CARE MANAGER – 2012 to 2014 Rose’s Agency - Los Angeles, CA Recruited to Open New Agency - Manage Daily Operations - Caregiver Supervision - Recruit & Hire Top Applicants - Client Intakes - Scheduling - Bi-weekly Payroll & Billing - New Hire Orientation - Client Relations - Newsletters & Flyers - Create Client Care Plans - On-Call Customer Support - Effective Caregiver Matching OFFICE MANAGER – 2011 to 2012 Generations At Home Wellness Care Recruited to Open New Agency - Manage Daily Operations - Caregiver Supervision - Recruit & Hire Top Applicants - Client Intakes - Scheduling - Bi-weekly Payroll & Billing - New Hire Orientation - Client Relations - Newsletters & Flyers - Create Client Care Plans - On-Call Customer Support - Effective Caregiver Matching - Employee Recognition - Sales Analysis - HIPAA Compliance OFFICE MANAGER – 2009 to 2010 Senior Helpers - Manage Daily Operations - Supervise 65+ Caregivers - Recruit Top Applicants - Patient Intakes - Scheduling - Billing & Payroll - Performance Reviews - Accounts Receivables - Data Analysis - Pre-Employment Checks - New Hire Orientation - Maintain Client Relations - Insurance Verification - Long-Range Forecasting - Policies/Procedures - Complaint Resolution - 24/7 Customer Support - National Accounts Coordinator - HIPAA Compliance - Employee Recognition - Effective Caregiver Matching OFFICE MANAGER – 2007 to 2009 Homewatch Caregivers Recruited to Open New Agency - Manage Daily Operations - Manage Caregiver Staff - New Hire Orientation - Patient Intakes - Patient Scheduling - Patient Assessments - Accounts Receivables - Monthly Data Analysis - Long-Range Forecasting - Bi-weekly Payroll - Maintain Client Relations - Pre-Employment Checks - Recruit Top Applicants - Complaint Resolution - Customer Retention - Weekly Billing Verification - Business Development - Quality Assurance - National Accounts Coordinator - Caregiver Matching - Performance Reviews PROFICIENCIES - MS Office/Access - QuickBooks (Basics) - WordPerfect 10 - G-Suite - Slack - JazzHR (ATS) - Zenefits - SharePoint - Sourcing & Recruitment - New Hire Orientation - On-Boarding and Terminations - Training & Development - Employee Supervision - Operations & Management - Detailed Oriented EDUCATION A.A., Business Administration - Pierce College, Woodland Hills, CA
Data Entry & Admin
Customer Service
Data Entry
Microsoft Office
Transcription
Virtual/Administrative Assistant
20 $
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